Office Manager (Full-time, 12 Month Position) Ivywood Classical Academy is a tuition-free public school that educates students using the virtues-based and rigorous classical education tradition. The classical curriculum is time-tested, research-based, and is proven to develop children into thoughtful, caring, educated, freethinking young adults. The curriculum emphasizes an education in the humanities, sciences, and arts, and integrates Spanish and Latin language to promote depth in learning.
Ivywood strives to produce students of high moral character who understand the world and what it means to be a contributing member of society. We place a strong focus on the why behind our lessons, which fosters a love for learning and inspires wonder in our students. Ivywood Classical Academy is a proud Hillsdale College Barney Charter School Initiative (BCSI) Member School.
A successful candidate for this position has: An unwavering belief that students need an intentional and consistent focus on virtue. A love for children and a strong desire to cultivate the wonder and joy of learning everyday. An ability to be a subject-matter expert, and share your love of the liberal arts tradition. An ability to build relationships with students, parents, and colleagues. A desire to foster a tight-knit community in and out of the classroom. As the Office Manager your core responsibilities will include, but are not limited to, the following: Office Services: Performs usual school office routines, including answering phones, answering the door, greeting students and families, caring for children, and being available for needs of the students, families and staff during the school day. Performs secretarial and administrative support functions, including supporting the principal, making phone calls to families, ensuring the school is set up for success, ordering office supplies, managing substitute teachers, etc. Designs and implements office policies with approval by School Leader. Manages office operations and office coverage during open hours to ensure every person in the school building is supported. Ensure accurate information is listed on the school's website, including start time, school calendar, and board meeting requirements, and communicates the updates to the appropriate team members. Handles and prepares correspondence for the School Leader and Academy Board, including school-wide newsletters, e-mail blasts, snow day cancellations, board meeting notices, etc. Customer Service & Enrollment: Demonstrates positive customer service and community relations at all times with everyone in and out of the school building. Applies positive customer service to the role and is perceived as a team member by the staff. Provides tours and information about the Academy when inquired by community members. Oversees and tracks enrollment for the school, including but not limited to attendance, enrollment forms and intent to return tracking. Conducts tours and school visits for new and potential families. Shares responsibility for enrollment in the Academy in the community, including, but not limited to community-fairs, events, open houses, and community events. Maintaining Office Records: Maintains student records and student enrollment counts as required by law and local policy. Prepares for audits for compliance. Maintains the daily teacher attendance record and substitute teacher records. Processes enrollment procedures for all students. Prepares all required reports and maintains all appropriate records. Keeps accurate records on students for lost and damaged textbooks, technology equipment, etc. Ensures accurate transfer of student files and records. Transfers and disposes of records according to retention schedules and policies. Assumes other responsibilities assigned by the School Leader. Operations: Ensures the school operates within its Emergency Operations Plan. Operates standard office equipment (computer, copier, fax machine, etc.). Maintains and replenishes office supply inventory. Other: Assumes other duties assigned by the School Leader and Choice Schools Associates, L.L.C.
Job Goal: To assure the smooth and efficient operation of the Academy office as the communications and operations center for the partnership between internal and external stakeholders in achieving educational excellence for all children.
Essential Skills and Competencies: While we will consider a broad range of backgrounds, the ideal candidate would have the following qualifications/experience: Minimum Requirements: High school diploma or equivalent. Exemplary work habits verified by reference check. Computer skills in data processing, bookkeeping, spreadsheets, databases and research. Must be at least 18 years of age. Valid Michigan driver's license. Desired Qualifications: Associates degree or above preferred. Experience in a school setting with school-age children. Knowledge of and skills working with students and families of all backgrounds. Excellent verbal and written expression. Ability to positively communicate with students, staff and parents. Reputation of self-control and sound interpersonal skills. Exemplary organizational skills. Solid record of punctuality. Work Location:14356 Genoa Ct, Plymouth, MI 48170 Compensation & Benefits Compensation is competitive and commensurate with qualifications and experience. Choice Schools offers a full comprehensive benefits plan, including health care, a competitive 401(K) plan, professional development, and much more. View our benefits options here -
Working for Choice Schools Associates Ivywood Classical Academy is part of the Choice Schools Community. As a comprehensive education service provider, Choice Schools offers a student-centered approach to tailored school operations support. Much like a superintendent's office, Choice Schools provides invaluable assistance in various crucial areas, including instruction, professional development, curriculum, human resources, finance, compliance, communications, and enrollment. By being a part of the Choice Schools Classical Model, Ivywood Classical Academy is a vibrant community of learning, comprised of multiple other outstanding classical schools within the state. The Classical Model will provide you with the support and collaboration of a large district while serving at a tight-knit community school in your area.
Choice Schools Associates is an equal opportunity employer. Choice Schools Associates does not discriminate on the basis of race, color, gender, sexual orientation, national or ethnic background. All your information will be kept confidential according to EEO guidelines.
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