**Job Title:** Office Manager
**Company:** Quest Diagnostics
**Location:** Seattle, Washington, US
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 3
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**Job Description:**
Quest Diagnostics is seeking a dedicated and dynamic Office Manager to join our team in Seattle, Washington. This part-time position requires a professional with at least three years of relevant experience who possesses a strong work ethic and a passion for contributing to an impactful workplace. As an Office Manager, you will play a vital role in ensuring the efficient and effective operation of our office, contributing to our mission of delivering exceptional diagnostics services.
**Responsibilities:**
1. **Office Administration:**
- Oversee daily office operations, including front desk management and coordination of office resources.
- Maintain and organize office files, records, and databases ensuring confidentiality and accessibility.
2. **Financial Management:**
- Assist in managing office budgets, monitoring expenses, and processing invoices for payment.
- Prepare financial reports and assist with financial forecasting to guide office spending.
3. **Team Support:**
- Provide administrative support to team members, including scheduling meetings, preparing materials, and managing correspondence.
- Facilitate onboarding and training processes for new hires ensuring a smooth integration into the company culture.
4. **Facility Management:**
- Act as the liaison between administration and facility staff, managing office space and ensuring it is safe, clean, and well-organized.
- Coordinate maintenance and repairs for office equipment and supplies.
5. **Customer Service:**
- Address and respond to inquiries from staff and clients with professionalism and clarity, ensuring that client needs are met efficiently.
- Implement strategies to enhance client satisfaction and improve service delivery.
6. **Data Analysis and Reporting:**
- Utilize analytical skills to summarize and report office performance metrics.
- Conduct analyses to identify opportunities for improving office efficiency and effectiveness and present findings to management.
7. **Team Collaboration:**
- Engage in cross-functional collaboration to ensure the alignment of office operations with departmental objectives.
- Participate in team meetings to contribute ideas and feedback for continuous improvement.
8. **Compliance and Safety:**
- Ensure office operations comply with relevant policies, laws, and regulations.
- Promote safety protocols and uphold health standards to maintain a secure work environment.
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**Requirements:**
- Associate degree or equivalent experience in office management or a related field.
- Minimum of three years of experience in an office management role or similar position.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong analytical skills to interpret and present data effectively.
- Proven persuasive communication skills, capable of influencing outcomes and fostering collaboration.
- Personality Traits: Hardworking and passionate with a proactive approach to problem-solving.
- Excellent organizational skills with the ability to multitask and prioritize workload effectively.
- Demonstrated experience in customer service and the ability to manage client relationships.
- Familiarity with bookkeeping practices and office budget management is preferred.
**Benefits:**
- Comprehensive medical coverage.
- Flexible remote work options.
- Employee discounts on various services and products.
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**Working Environment:**
Quest Diagnostics fosters a culture of ongoing learning and development, encouraging personal and professional growth among all team members. You will have access to various resources aimed at enhancing your skills and career trajectory while working in a collaborative and inclusive environment.
**Application Deadline:**
Please submit your application by **October 10, 2024**.
**Equal Opportunity Statement:**
Quest Diagnostics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or veteran status.
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Join Quest Diagnostics and be a part of a team that is dedicated to making a difference in the healthcare diagnostics field!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
