Office Support Assistant Ii (Represented)

Salary : $37,128.00 - $60,278.00 Annually

Location : Annapolis, MD

Job Type: Full-Time

Job Number: 07848

Department: Sheriff

Opening Date: 10/23/2024

Closing Date: 11/12/2024 11:59 PM Eastern

Position Description

This posting will be used to fill a FULL TIME Office Support Assistant II (Represented) position within the Sheriff's Office of Anne Arundel County Government.


This is varied and diversified office support work in providing a full range of general office support tasks.
Contacts are with county employees at all levels and with the general public to receive and provide information, respond to complaints and to answer questions.

NATURE AND VARIETY OF WORK

An employee in this class performs a variety of difficult office support tasks in support of the assigned office or program area.
This class of work is distinguished from the Office Support Assistant I by the complexity of work and independent judgment required in completing assignments.
The supervisor provides general guidance for new or unusual assignments and recurring assignments are performed independently.
The employee follows established procedures and reference manuals containing laws, regulations and procedures to successfully accomplish tasks.
Employees perform work using a variety of office automation equipment and software applications to produce forms, documents, and correspondence in a variety of formats.
Work is performed in an office setting and is sedentary in nature.
Work products affect the accuracy and reliability of further processes and services.
The work involves meeting deadlines and possessing time sensitive documents.
Work includes operation of a computer keyboard and video display terminals.
Work performance is reviewed and evaluated by a supervisor.
Examples of Duties and Knowledge, Skills and Abilities

(Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class.
They are not intended to include all of the essential functions of all positions in the class.
)

Formats and types correspondence, reports, tables, contracts, Request for Proposals, regulations, purchase orders, invoices, and other office documents utilizing a variety of computer systems and software applications.

Reviews, codes, enters, and updates data in manual and/or automated systems in order to maintain current records and initiates corrective actions, as necessary, to assure accuracy and completeness.

Schedules appointments for staff and coordinates calendar commitments for meeting rooms.

Maintains, monitors, and contributes to the modification of filing systems and/or document control procedures.

Tabulates and prepares numerical data, tables, and reports from information found in other sources.

Collects data from existing records and types budget documents, numerical data, financial projections, and income and expenditure reports.

Receives visitors, answers telephones, and supplies information to the general public and other county employees, making referrals as appropriate.

Receives and distributes/routes invoices, bills, requisitions, payment requests, applications, claims, orders, forms and bids for processing.

Receives, reviews, and distributes incoming mail and other materials.

Proofreads documents for accuracy, completeness and adherence to procedural requirements.

Receives and records cash and/or checks and issues receipts.

KNOWLEDGE, SKILLS, AND ABILITIES

Considerable knowledge of modern office practices, procedures, and equipment.

Considerable knowledge of business English, spelling, and arithmetic.

Considerable knowledge of departmental rules, regulations, procedures, and functions.

Ability to establish and maintain effective working relationships with other employees and the public.

Ability to process office forms, claims, bills, requests and applications.

Ability to prepare statements and notices, computing applicable charges on the basis of records and regulations.

Ability to meet time sensitive deadlines and handle confidential records.
Minimum Qualifications

Graduation from high school; and two (2) or more years of experience in general office support duties.

NOTE: Longevity pay is available based on years of service.

NOTE: The selection process includes a comprehensive background investigation.

NOTE: This is a Safety Sensitive position and employees in this position are subject to Controlled Dangerous Substance (CDS) and Alcohol testing.
Supplemental Qualifications

Preference will be given to applicants with the following:

1.)
Experience working with NCIC/Meters.

2.)
Experience in the Criminal Justice Area.

3.)
Experience with Google Docs and Sheets.

Medical/Health Insurance Plans

Open Access Aetna Select HMO-EPO

Aetna Open Choice PPO Dental Insurance

CIGNA Dental PPO (Buy-Up)

CIGNA Dental PPO (CORE)

CIGNA Dental HMO (DHMO) Vision Insurance

EyeMed Employee Life Insurance

Term insurance of $20,000 for employees at no cost.

Ability to purchase Supplemental & Dependent Life Insurance Disability Income Insurance Pension Plan

Normal retirement after 30 years of service or Age 60 and 10 years of service or election to enroll in the Employees Retirement Savings Plan. Deferred Compensation Section 457 Plan

Direct Deposit

Credit Union

Holidays

Twelve days provided per calendar year, thirteen in general election year Annual Leave

Less than 5 years - 13 days

5 years to less than 10 years - 15 days

10 years to less than 20 years - 20 days 20 years or more - 26 days

*Some positions will receive additional paid annual leave in lieu of holidays and personal leave.

Disability Leave

Accrual at a rate of 15 days a year Personal Leave Day, five per calendar year

Leave Sharing

Employee Assistance Program

Free, confidential counseling for employee and family members 4X per year per problem per family member; also counseling on legal and financial issues; assistance in locating childcare and elder care Flexible Spending Accounts

Dependent Care Reimbursement

Health Care Reimbursement Voluntary Benefits

Provides you an opportunity to enroll in any or all of the benefits listed below with the convenience of payroll deduction

Universal Life Insurance with Long Term Care Rider

United Legal Benefits

01

The supplemental questions are a very important first step in our screening process.
Therefore, you are required to complete these questions so that we may initially determine your eligibility for this position.
Please do not respond to supplemental questions by indicating "See Resume".
A lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position.
This means you will be ineligible for further consideration in this recruitment process.
Please check "yes" to show that you have read and understand this statement.
Yes No

02

Did you graduate from High School or do you have a GED?
Yes No

03

Do you have two (2) or more years of experience in general office support duties?
Yes No

04

If yes, please list your employer(s), position(s) held and date(s) employed to illustrate your experience.
This information should also be reflected in your application.


05

Do you have prior work experience using Criminal Justice System software?
Yes No

06

If yes, please check which systems you have experience with: No Knowledge METERS Tiburon NCIC

07

What is your skill level in Google?
No knowledge Beginner Intermediate Expert

Required Question