**Job Title:** Online Administrative Associate
**Company:** Union Pacific
**Location:** Austin, Texas, US
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 3
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**Overview:**
Union Pacific is seeking a highly organized and detail-oriented Online Administrative Associate to support our administrative team. The ideal candidate will possess strong decision-making skills, a proactive approach to problem-solving, and the ability to adapt to shifting priorities. This part-time role is integral to ensuring smooth operations and enhancing our online presence.
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**Key Responsibilities:**
- **Administrative Support:**
- Assist in daily administrative tasks including scheduling meetings, maintaining calendars, and managing correspondence.
- Organize, prioritize, and follow up on incoming inquiries and requests.
- **Document Management:**
- Prepare, review, and proofread documents and presentations for internal and external communication.
- Maintain digital filing systems to ensure easy access and retrieval of documents.
- **Data Entry and Management:**
- Accurately input data into various systems, ensuring data integrity and confidentiality.
- Generate reports, summarize data, and analyze metrics to provide insights to management.
- **Customer Interaction:**
- Act as a primary point of contact for clients, vendors, and team members through email and other virtual communication tools.
- Use creativity and persuasion skills to address customer inquiries and resolve issues.
- **Project Coordination:**
- Assist with project management tasks by tracking timelines, deadlines, and deliverables.
- Collaborate with team members on ongoing projects, providing updates and feedback as needed.
- **Process Improvement:**
- Identify areas for increased efficiency in administrative processes and propose solutions.
- Implement new practices that enhance productivity and reduce operational delays.
- **General Support:**
- Provide support for virtual meetings, including setup, monitoring, and follow-up on action items.
- Participate in team meetings and contribute innovative ideas that align with Union Pacific's goals and values.
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**Requirements:**
- **Education & Experience:**
- Bachelor's degree in Business Administration, Office Management, or related field preferred.
- Minimum of 3 years of experience in an administrative role, preferably in a corporate environment.
- **Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with project management software and CRM systems is a plus.
- **Personality Traits:**
- Resourceful: Ability to find quick and clever ways to overcome difficulties and solve problems efficiently.
- Adaptable: Comfortable with change and open to new ideas, demonstrating flexibility in a dynamic work environment.
- **Soft Skills:**
- Creativity: Think outside the box to propose innovative solutions and improve existing processes.
- Persuasion: Demonstrated ability to influence and convince others with effective communication.
- **Communication Skills:**
- Excellent verbal and written communication skills, showcasing clarity and professionalism in all interactions.
- **Time Management:**
- Proven ability to manage multiple tasks effectively, prioritizing conflicting duties and meeting deadlines.
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**Benefits:**
- Company-provided equipment to support remote work.
- Attractive joining bonus upon successful onboarding.
- Paid sick leave to ensure employee well-being.
**Working Environment:**
At Union Pacific, we empower our employees to take ownership of their roles and make impactful decisions. We cultivate an atmosphere that embraces innovation, encourages teamwork, and drives personal growth.
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**Deadline to Apply:** October 17, 2024
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**Equal Opportunity Statement:**
Union Pacific is an equal opportunity employer and encourages all qualified applicants from diverse backgrounds to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
