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The Operations and Inventory Coordinator (formerly Office Manager) oversees the administrative functions of the office and office-based inventories in order to maintain a smooth, efficient, and productive flow of business operations.
Primary Responsibilities:
Manages front office by greeting visitors, accepting deliveries, and coordinating with vendors necessary for office operations
Responds to general inquiries in the form of incoming calls, faxes, and in-person drop ins
Responsible for opening and closing the office, locking and unlocking doors, and maintaining tidy waiting and common areas
Maintains supply inventories and follows established processes and procedures for ordering, storage, and auditing of both general office and medical supplies, which includes medications, vaccines, and sterile medical equipment
Ensures invoices from vendors are submitted for payment in a timely manner
Package and mail supplies and documents to remote employees
Completes quarterly medication box audits, following procedures and processes established by the national pharmacy leadership team
Enters updates to provider on-call schedule into scheduling system, including managing schedule changes throughout the month
Schedules local meetings as requested by local market leadership team and manages calendar and agenda for all recurring market team meetings
Maintains market-specific email distribution lists
Serves as key liaison for all facilities issues and interactions with building management
Coordinates travel planning for members of the local market leadership team
Organizes annual events for local employees including catering and/or facility reservations
Completes company-provided respiratory FIT testing certification and performs annual respiratory FIT testing for patient-facing employees
As needed, support market teams by scanning physical documents to be uploaded into patient charts
Reports directly to the Market Executive Director
Education and and Experience:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily
The requirements listed below are representative of the knowledge, skill, and/or ability required
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications:
High school diploma or equivalent
2+ years of professional experience in office management (medical setting preferred)
Proven excellent organizational skills and solid attention to detail
Proven ability to operate printer, fax, and copier machines
Proven knowledge of MS Office products, especially Outlook and Teams
Demonstrated critical thinking skills and flexibility
Demonstrated ability to work independently, with minimal direct oversight
Ability to work Monday to Friday from 8:30am to 5:00pm local time, on site within the area
At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.
Diversity creates a healthier atmosphere: OptumCare is an Equal Employment Opportunity/Affirmative Action employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
OptumCare is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
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