Salary: $18.95 Hourly
Location : City of Coral Gables, FL
Job Type: Part-time
Job Number: 479
Department: Public Works Department
Opening Date: 10/14/2024
Closing Date: 10/29/2024 11:59 AM Eastern
Summary
Performs a variety of routine and complex office, clerical and related duties using established procedures.
Work is assigned, completed, and reviewed under the general guidance of a supervisor.
Job Duties and Responsibilities
The following duties are normal for this position.
The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Performs all office and clerical functions which include composing, typing, editing and distributing correspondence, scheduling appointments, routing inquiries and correspondence, maintaining records, etc.
Answers incoming phones, responds to inquiries and ensures proper follow-up.
Customer service, data entry of citizen's requests and forwards them to the appropriate division or department for action, processes and distributes correspondence, provides reports as needed.
Invoice payment and processing, as needed.
Transcribes board meeting minutes and provides clerical support to Department Boards.
Implements work procedures.
Revises forms.
Maintains a variety of records including purchase orders, budget expenditures, etc.
Prepares and maintains a variety of personnel records including payroll, attendance records, requisition forms, evaluation forms, accident reports, incident reports, personnel files, etc.
Disseminates personnel and accident information to appropriate personnel.
Prepares, maintains and distributes a variety of reports.
Ensures that supplies are properly ordered and maintained.
Maintains reception area and copy room in orderly manner.
Supports multiple division supervisors, as needed.
Issues supplies and equipment to co-workers and maintains corresponding logs.
Obtains estimates for variety of services provided to the City and ensures that contracts are competitive and that vendors provide quality service as required.
Conforms with and abides by all regulations, policies, work procedures and instructions.
Performs other related tasks as required.
Please note the selected candidate will work 29 hours per week.
Qualifications
High School Diploma or equivalent.
Minimum three years progressively responsible clerical and secretarial experience.
A comparable amount of training or experience may be substituted for the minimum education requirement.
Additional Information
The City of Coral Gables is an Equal Opportunity Employer/Drug Free Workplace.
PART-TIME (15-24 Hours):
ANNUAL LEAVE: 4 days per year (1 day is equivalent to 4.80 hours).
Leave is accrued but not able to use during first 90 days of employment.
SICK LEAVE: 4 days per year.
Employees may convert to annual leave 15 hours if more than 2 days have been accrued and unused during the fiscal year.
HOLIDAYS: 12 holidays (If scheduled to work, plus 1 floating day).
BEREAVEMENT: 3 Days for the death of an immediate family member (Parent, spouse, or child) and 2 days for any other immediate family member.
ADMINISTRATIVE SICK LEAVE: Employees who have not used sick leave, leave without pay, or have not lost time due to an on-the-job injury in a 6 month period are entitled to 1 day of administrative leave.
CASH PAY OUT OF VACATION: Employees may request payment of accrued/earned annual leave not to exceed 15 hours at the rate of pay in effect at the time of the request, provided such request is made no later than September 30, 2015 (or as amended every fiscal year).
MILITARY LEAVE: 30 work days every year with pay and the remainder of the period shall be without pay, unless otherwise provided by City Commission.
JURY DUTY: Time off with pay if scheduled to work.
PART-TIME (25 -29 Hours)
ANNUAL LEAVE: 8 days per year (1 day is equivalent to 5.80 hours).
Leave is accrued but not able to use during first 90 days of employment.
SICK LEAVE: 8 days per year.
Employees may convert to annual leave 30 hours if more than 4 days have been accrued and unused during the fiscal year.
HOLIDAYS: 12 holidays (If scheduled to work, plus 1 floating day).
BEREAVEMENT: 3 Days for the death of an immediate family member (Parent, spouse, or child) and 2 days for any other immediate family member.
ADMINISTRATIVE SICK LEAVE: Employees who have not used sick leave, leave without pay, or have not lost time due to an on-the-job injury in a 6 month period are entitled to 1 day of administrative leave.
CASH PAY OUT OF VACATION: Employees may request payment of accrued/earned annual leave not to exceed 30 hours at the rate of pay in effect at the time of the request, provided such request is made no later than September 30, 2015 (or as amended every fiscal year).
MILITARY LEAVE: 30 work days every year with pay and the remainder of the period shall be without pay, unless otherwise provided by City Commission.
JURY DUTY: Time off with pay if scheduled to work.
01
Do you have a High School Diploma or equivalency?
Yes No
02
Do you have three (3) years progressively responsible clerical and secretarial experience?
Yes No
Required Question