Monroe Community College Job Posting: Part-time, Program Secretary, Upward Bound ProgramsCategory: Support Staff/Civil Service
Department: Upward Bound
Locations: Rochester, NY
Posted: Mar 21, 2024
Closes: Open Until Filled
Type: Part Time
Position ID: 173918
Job Description: Job Function: The Program Secretary reports to the Director of UB and is responsible for gathering data from all UB staff, maintaining and updating the in-house Excel database, logging data into the program's database, producing records and reports mandated by the funder, preparing correspondence, preparing meeting agendas and minutes, and handling other relevant projects as assigned by the Director.
Description of Duties: Collect, log and maintain statistical data as required by the United States Department of Education.Maintain and develop Excel database for MCC-UB program.Maintain updated contact information and contact/participation hours for all UB students.Log all student activity hours.Process requisitions for UB staff travel, conferences and purchased services.Take minutes at UB staff meetings.Prepare program correspondence.Coordinate reservations and payments for UB activities and field trips.Coordinate student/parent mailings and maintain data on mailings.Manage hiring of part-time staff including completing hiring forms and calculating payroll.Reserve space for UB functions including classrooms and workshop space.Organize confidential records required by USED and MCC in a digital format.Take inventory and replenish all office supplies.Assume other duties as assigned by the Program Director.Adhere to the College Code of Conduct.Contribute to, support, and maintain an equitable, inclusive, and collaborative College environment.Maintain technological competencies utilized by the College.Commit to the philosophy of a comprehensive community college.Commit to professional growth, which includes seeking ongoing training in diversity, equity, and inclusion to better serve students.Requirements: Required Qualifications: Graduation from high school or possession of an equivalency diploma, plus EITHER:(A) One (1) year paid full-time or its part-time equivalent office clerical or secretarial experience; OR,(B) Successful completion of thirty (30) college semester credit hours; OR,(C) An equivalent combination of education and experience defined by the limits of (A) and (B) above.Preferred Qualifications: Associate's Degree from an accredited institution plus two years' experience in office procedure and database management or a high school diploma with five years' experience in office procedure and database management.Ability to complete assignments with minimal direct supervision.Ability to multi-task with great attention to detail.Ability to design, program and maintain Excel database.Proficiency in MS Office Word and Excel.Excellent organizational, interpersonal and communications skills.Ability to work in a culturally diverse environment.Ability to be a flexible team member.Bilingual and able to read, write, and speak Spanish, or other languages, proficiently.Additional Information: Job Type: Part-time
Hours: Approximately 20 hours per week
Salary: $17 to $22 per hour depending on prior experience and education level.
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