Job Summary The Payroll and Compliance Specialist is the expert on payroll operations, employment and payroll-related HR compliance, and payroll systems. Key responsibilities include processing biweekly payroll, conducting regular reconciliations and audits, ensuring compliance with payroll and HR regulations, and developing training programs for staff on system usage and compliance. This role also focuses on optimizing the use of payroll platforms to streamline processes and ensure accuracy.
Essential Responsibilities and Metrics Function as System Administrator for the Paylocity Payroll Management SystemDevelop a training guide for payroll processing configuration and all necessary payroll processing back-up strategiesConfigure and maintain Paylocity recordsProcess status changes accurately and in a timely mannerEnsure records meet statuary requirements and support internal and external auditsAssess value of current and potential modules to use based on existing and future needs; implement new modules once contractedMaximize system efficienciesResearch, troubleshoot, and respond to system errors or discrepanciesCreate Grants and Finance Reports as needed Manage payrollEnsure that all employee earnings and deductions are correct and processed in a timely fashionMaintain biweekly payroll reporting to transfer appropriate cash fundingConduct regular reviews and audits to ensure accuracy of earnings and deductions as well as adherence to personnel policiesVerify all payroll changes and enter into the master file in PaylocityWrite up and enter any adjustments to payroll, such as garnishments, deductions, wage assignments, bonus checks, advances in PaylocityEnsure the completion and maintenance of all required records, filings, and reports pertaining to payroll.Perform all accounting duties related to the payroll function which includes reconciling 403b accounts and requesting 403b payments and preparing ACH entries.Ensure the timely filing of all required government forms and report. Train Paylocity program including Mobile App and self-service for all employees in Onboarding & Orientation. Work with Supervisors on Paylocity training and proper payroll approval processesAnswer all employee questions related to payroll on a timely basis, including PTO, bonuses and reimbursementsAddress employment verification inquiriesAssist in the management of vendor accounts & relationships related to benefits such as 403(b), flexible spending, COBRA and commuter benefit program Regulatory and Compliance MonitoringEnsure adherence to state, federal and local regulations governing mental health services (Medicaid, Medicare, CARF, OSHA).Stay updated on the changing laws, policies and accreditations standards such as CARF, Medicaid, Rule 132, Medicare, OSHA.Assist in tracking audit findings and compiling reports for management and regulatory bodies and grants.Assist Relias administrator in the development of compliance training programs for clinical and non-clinical staff on material related to HR and compliance requirementsMonitor and ensure compliance with EEO guidelines, OSHA, FMLA, ADA, employment and payroll law regulations and other
relevant legislation. Qualifications Bachelor's degree requiredMinimum 3 years of experience in payroll and HR processing with the Paylocity or equivalent systemFamiliarity and/or experience with various payroll systems preferredMinimum 3 years of professional experience in a demanding and active Human Resources Department supporting a growing organizationStrong computer skills in Microsoft Office 365, Outlook, and AdobeAccurate documentation and attention to detailStrong organizational skills and ability to juggle multiple prioritiesStrong written communication skillsDemonstrated problem solving and analytical abilityExcellent customer service attitude and skillsKnowledge of HR & payroll compliance Ind1