**Job Title:** Personal Assistant
**Company:** Campbell Soup
**Location:** Chicago, Illinois, US
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 3
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**Job Description:**
Campbell Soup is searching for a versatile and proactive Personal Assistant to support our executive team in our Chicago office. This part-time position is ideal for a detail-oriented individual who thrives in a fast-paced environment and enjoys managing a diverse range of administrative tasks. The Personal Assistant will play a crucial role in enhancing the productivity of our executives, enabling them to focus on strategic initiatives and organizational goals.
**Key Responsibilities:**
1. **Administrative Support:**
- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and maintain communication (emails, letters, reports) ensuring a high level of professionalism and confidentiality.
- Organize and prioritize incoming requests, ensuring timely responses and actions are taken.
2. **Meeting Coordination:**
- Prepare meeting agendas and materials, ensuring attendees are informed and prepared.
- Take detailed minutes during meetings and distribute them to relevant stakeholders, following up on action items as necessary.
3. **Travel Management:**
- Coordinate domestic and international travel arrangements including flights, accommodations, and ground transportation.
- Develop travel itineraries and provide necessary documentation such as visas and travel insurance.
4. **Project Assistance:**
- Support various projects by conducting research, gathering information, and providing updates to the executives as needed.
- Assist in managing project timelines and deliverables, helping to ensure adherence to deadlines.
5. **Communication Liaison:**
- Serve as the first point of contact for internal and external communications, managing inquiries professionally and efficiently.
- Foster strong relationships with stakeholders, maintaining a network of contacts across departments and external partners.
6. **Document Management:**
- Maintain an organized filing system for documents, contracts, and reports, ensuring easy retrieval of information.
- Assist in drafting and editing presentations and reports for stakeholders.
7. **General Support:**
- Perform miscellaneous office tasks such as ordering supplies, managing office space, and ensuring the office environment is organized and welcoming.
- Assist in planning and executing team events, meetings, and workshops as required.
**Requirements:**
- **Experience:** Minimum of 3 years of experience as a Personal Assistant or in a similar administrative role.
- **Education:** Bachelor's degree preferred, or equivalent professional experience in administrative support.
- **Personality Traits:**
- Independent: Ability to work autonomously and take initiative in completing tasks.
- Reliable: Consistently meets deadlines and maintains a high level of accountability.
- **Soft Skills:**
- Exceptional communication skills, both written and verbal, with a focus on clarity and professionalism.
- Strong people management skills, with the ability to build trust and rapport with diverse individuals.
- **Technical Skills:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various software and communication tools.
- Experience with calendar management, travel booking platforms, and project management tools is a plus.
**Benefits:**
- Competitive salary and relocation allowance for eligible candidates.
- Parental leave and support for work-life balance.
- Flexibility for remote work when applicable.
- Recognized and rewarded based on performance and merit, fostering a motivating working environment.
**Application Process:**
Interested candidates are encouraged to submit their resume and a cover letter outlining their relevant experience by the deadline of **September 29, 2024**. We look forward to welcoming a highly organized and dedicated individual to our team!
**Equal Opportunity Statement:**
Campbell Soup is committed to diversity and inclusion in the workplace. We celebrate the unique perspectives and talents of all individuals and encourage applicants from all backgrounds to apply. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic protected by law.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
