Personal Assistant
Miami, FL (In-person, M-F with flexibility for on-call weekends and nights)
$100,000 - $130,000
Job Description: We are seeking a highly organized and proactive Personal Assistant to support a UHNW client.
This full-time, in-person role requires someone with exceptional attention to detail and the ability to handle multiple priorities.
Flexibility is essential, as the role requires availability during weekends and nights as needed.
Key Responsibilities: Calendar Management: Manage multiple calendars, including Outlook, invitation lists, and monthly schedules.Organize and coordinate meeting requests, updating daily schedules with proactive notification of conflicts or concerns.Keep the Principal's daily binder updated. Email Management: Summarize and prioritize incoming emails, highlighting key points for action.Ensure invitations are captured and updated across all calendar systems. Logistics: Coordinate complex travel logistics, including flights, accommodations, and ground transportation.Oversee communication with drivers, pilots, and household staff to ensure seamless travel.Address logistical challenges and troubleshoot issues in real time. General Responsibilities: Anticipate the Principal's needs, proactively managing tasks and potential challenges.Maintain strong communication with both internal and external stakeholders.Collaborate with administrative team on family-related matters.Handle sensitive information with discretion and professionalism.Ensure confidentiality is upheld in all interactions. Qualifications: Proven experience in executive or personal assistance roles.Strong organizational, communication, and multitasking skills.Ability to work under pressure and meet deadlines.High level of discretion and professionalism.