Police Records Technician

Salary : $55,068.00 - $73,800.00 Annually

Location : Costa Mesa, CA

Job Type: FULL-TIME

Job Number: 0010:07/24

Department: Police

Opening Date: 07/18/2024

Description SALARY

$55,068 - $73,800 annually

There is currently one (1) full-time vacancy. JOB SUMMARY:

Under close supervision, performs a variety of general and specialized clerical duties in the central records section of the Police Department; and performs other work as required.


CLASS CHARACTERISTICS:

This is the entry-level class in the police records clerical series.
An incumbent in this class is expected to learn specialized and complex police records processing duties while performing general clerical work in support of sworn and other departmental staff.
A thorough training program is provided at the commencement of employment and on subsequent assignments to new and varied types of duties.
Incumbents are expected to work with some independence on the repetitive aspects of the work as employees achieve proficiency in performing their assignments.
Work is reviewed for accuracy and conformance with standards and quality.
This class is distinguished from the Senior Police Records Technician class by the repetitive nature of assigned work, limited degree of independent judgment exercised and lack of lead responsibilities.


For more information about the Costa Mesa Police Department, click here APPLICATION AND SELECTION PROCESS:

Applications must be completed and submitted on-line.
This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged.


The first application review date will be Thursday, August 15, 2024.

Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application.
Applications may be rejected if incomplete Do not include text or attached resumes, as they will not be accepted or reviewed in the application process; the only attachment that will be accepted is the required typing certificate.
The initial application screening will be based upon candidate's answers to the supplemental questions only.
Prior to placement on the eligibility list, your answers to the supplemental questions will be verified against information provided in the Education and Work Experience sections of the employment application.


Typing certificates are required at time of application for this recruitment(verifying 40 wpm, corrected or better).
Certificates must be uploaded/attached to your online application.
Applications received that do not include a typing certificate will be disqualified.


Typing Certificate Instructions:
Must be issued from a recognized employment or public agency.
Online/Internet issued certificates will NOT be accepted.
Certificates must be on the agency's letterhead or formal certificate and include the agency's name and phone number.
Must be issued within the last 12 months.
Certificates must indicate a NET (corrected) typing speed of at least 40 WPM.
Failure to provide a typing certificate at time of application that meets the above requirements may result in disqualification.

Certificates from any agency meeting the above criteria will be accepted.
The following locations may also be used; the City of Costa Mesa neither endorses nor opposes any of these agencies.


Santa Ana Work Center

801 West Civic Center Drive, Suite 200

Santa Ana, CA 92701

(714) 848-6129

Orange County Workforce Solutions
28202 Cabot Road, #140
Laguna Niguel, CA 92677
(714) 480-6500

The selection process will include the following components: application review and evaluation, typing certification verification, written examination, and selection interview.
The written examination date is to be determined.
Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process.
The eligibility list will be in effect for one (1) year, unless exhausted sooner.

It is recommended that you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the on-line application process).
Notifications will be sent to the email address that is listed on your on-line application.

All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background investigation, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen).

Note: The provisions of this job bulletin do not constitute an expressed or implied contract.
Any provisions contained within may be modified or revoked without notice.


Essential Functions

These functions may not be present in all positions in this class.
When a position is to be filled, the essential functions will be noted in the announcement of position availability.
Management reserves the right to add, modify, change or rescind work assignments as needed.


Prepares and types reports, correspondence, and other documents, including those of a confidential nature.


Prepares and maintains records and files.


Assembles and types material from marginal notes, rough drafts, or verbal instructions.


Operates computer terminal and related office equipment.


Compiles, sorts and calculates various data.


Obtains and gives out information to the public, interdepartmental representatives and other agencies requiring the interpretation of technical information, policies and procedures.


May supervise juveniles in protective custody.


Female Police Records Technicians may search female suspects for contraband and weapons; may assist in transporting female suspects and offenders.


Qualification Guidelines

A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows:

EDUCATION, TRAINING AND/OR EXPERIENCE:

Graduation from high school or its equivalent.


One year of clerical experience including typing, varied public contact and operation of standard office equipment.


Experience in a public safety agency is highly desirable.


An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered.


REQUISITE KNOWLEDGE AND SKILL LEVELS:

Considerable knowledge of modern office methods, procedures and practices.


Knowledge of preparation of business correspondence.


Knowledge of correct English usage, grammar and punctuation.


Knowledge of filing and inventory systems.


Bilingual Spanish skills (oral/written) are desirable.


REQUISITE ABILITIES:

Ability to adhere to Police Department rules, regulations, procedures and routines.


Ability to type at a corrected rate of 40 words per minute.


Ability to work any shift, weekends and holidays as assigned.


Ability to work mandatory overtime with short notice.


Ability to perform various tasks simultaneously and under stressful conditions.


Ability to analyze situations quickly and exercise independent judgment.


Ability to understand and follow oral and written instructions.


Ability to communicate clearly and concisely, both orally and in writing;

Ability to operate standard office equipment and computer terminal.


Ability to work cooperatively and accurately with a large staff.


Ability to maintain effective working relationships with the public, including those with uncooperative or resistant attitudes.


Supplemental Information PUBLIC EMPLOYEE DISASTER SERVICE WORKERS:

In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.


PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:

Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification.


Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.


To view benefit information for all groups,

New Full-Time employees contribute 9% of their salary on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility.


Full-Time employees receive the following health insurance flexible benefits contribution: Current: $1,600 monthly Effective January 2025: $1,650 monthly

New Part-Time employees are appointed by and serve at the will of the Department Director.
They are reviewed for merit salary advancement on a periodic basis.
Generally, part-time employees are limited to no more than 1,000 hours of work per fiscal year (July 1 - June 30).
Certain part-time employees, however, are permitted to exceed this limit.
Part-time employees participate in either the Public Agency Retirement System (PARS) or the California Public Employees Retirement System (CalPERS) depending on eligibility.
Employees enrolled in PARS contribute 3.75% of salary with a matching City contribution.
Employees enrolled in CalPERS contribute 7% - 9% of salary depending on eligibility.
Part-time positions are eligible to receive general leave benefits.
General leave can be used for sick, vacation, or holiday time.


The City does not participate in the Social Security system; however, federal mandate requires all new employees to contribute 1.45% of wages to Medicare.
As a condition of employment, all new employees are required to enroll and participate in the direct deposit program.


01

I understand that an incomplete application may lead to disqualification from the recruitment process and I have supplied all the applicable information in my application.
Examples of incomplete/inaccurate information leading to disqualification include, but are not limited to: noting incorrect department, leaving dates of employment blank, leaving reason for leaving employment blank, leaving duties blank or noting "see resume", etc.
Agree Disagree

02

I have included all of my work history.
For applicants with more than 10 years of work history, you must include your work history over the past 10 years as a minimum.
Yes No

03

I understand that the initial application screening will be based upon the answers to supplemental questions only.
I understand that prior to placement on the eligibility list, my answers to the supplemental questions will be verified against the information provided in the Education and Work Experience sections of the employment application.
Dishonesty or false information may result in automatic disqualification.
Agree Disagree

04

Do you possess a high school diploma or equivalent (i.e., G.E.D.
Certificate)?
Yes No

05

Do you have at least one year of clerical experience including typing, varied public contact and operation of standard office equipment?
Yes No

06

Do you have work experience within a public safety or law enforcement agency?
Yes No

07

Can you type at a speed of at least 40 WPM?
I understand that I must upload/attach a qualifying typing certificate to this job application at time of submission.
(Please refer to job bulletin for more details).
I understand that online/internet issued certificates will NOT be accepted.
Yes No

08

Please select which position(s) you are interested in: Full-time Part-time Both: Full-time & Part-time

09

Have you ever applied for any position within the Costa Mesa Police Department?
If yes, list the position(s) and date(s) applied.If no, indicate "No."


10

If you are successful in completing the testing process, you may be selected to continue in the background process which includes a comprehensive investigation, fingerprinting, polygraph examination and credit check.
Recent drug usage, theft, or other illegal activity may disqualify you.
Record must be free from any felony conviction and/or any misdemeanor conviction involving moral turpitude and excessive traffic violations.
I understand this requirement.
Agree Disagree

11

Have you ever been disqualified during the background process for any position within a law enforcement agency?If yes, please explain and include the law enforcement agency, date, and reason provided.If no, please indicate "No."


12

Have you ever been terminated or resigned in lieu of termination?
If no, please indicate "No".
If yes, please explain and include dates(s) and reason(s) for termination.


13

In the past two (2) years, how many times have you been reprimanded or counseled for tardiness/absences (non-medical or family leave related)?


14

In the last five (5) years, have you used illegal drugs known as Methamphetamine, Amphetamines, Cocaine, Ecstasy (MDMA), Ketamine, GHB, Mushrooms, Barbiturates, Bath Salts, or Illegal Injectable Steroids?
Yes No

15

Have you ever used illegal drugs known as PCP (phencyclidine), LSD (lysergic acid diethylamide), Ketamine, Heroin, Opiates, Magic Mushrooms, Ecstasy (MDMA), Bath Salts, illegal injectable steroids or any other "hard drugs" or hallucinogens not listed above?
If yes, indicate what drug(s) and how long you used them.
If no, indicate "No."


16

Have you ever sold, manufactured, grown, or transported (with the intent to sell) illegal drugs (including prescription medication)?
Yes No

17

Have you ever been arrested for a felony offense?
Yes No

18

In the last two (2) years, have you stolen from your current employer (excludes pens, pencils, etc.)?
Yes No

19

In the past five (5) years, have you been involved in any theft/shoplifting in excess of $950?
Yes No

20

Are you currently on probation, parole, or any other supervised conditions of release from custody?
Yes No

21

In the last seven (7) years, have you been convicted of a DUI (Driving Under the Influence), or accepted any DUI plea agreement to a lesser charge?
Yes No

22

In the last three (3) years, have you been the driver in three (3) or more at fault traffic accidents?
Yes No

23

In the last seven (7) years, have you received five (5) or more moving violations?
(Moving violations are violations which result in points on your license and does not include issues such as parking citations or equipment violations.)
Yes No

24

Have you engaged in any illegal sex act outlined in the California Penal Code?
If yes, please explain.
If no, indicate "No."


25

Have you ever accessed illegal pornography involving children (to include "sexting" pictures of minors), or accessed pornography on a work computer?
If yes, please explain.
If no, indicate "No."


26

I understand tattoos shall not be visible while on duty.
Agree Disagree

27

I understand that I shall not smoke or use tobacco products at any time while on duty.
Agree Disagree

28

I certify that all information I provided in my application is accurate to the best of my knowledge and belief and that purposely providing false information may be grounds for disqualification from the process.
Agree Disagree

Required Question