Practice Assistant
Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.
We are currently searching for a Practice Assistant for our Miami, FL.
This individual will support members of the Litigation and Corporate teams so combined litigation and corporate transactional experience is a plus.
Essential Duties and Responsibilities: Type, proofread, format and edit correspondence, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of documents.
Run conflict checks, prepare engagement letters and open new client and new client matters within our onboarding system.
Calendar case-specific deadlines and coordinate court hearings, depositions, and mediations.
Prepare documents for filing in State and Federal courts.
Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
Schedule appointments and meetings; make travel arrangements; set-up conference calls and video meetings.
Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
Prepare and submit expense/reimbursement reports.
Improve efficiencies by utilizing software applications (Firm and practice-specific), expanding on knowledge and learning new applications and skills to achieve a higher quality and more efficient work product.
Work as a team and in conjunction with Attorneys and Business Professionals in specified practice area(s) and office/Firm wide.
Liaise with document services for all document production projects.
Keep abreast of practice-specific laws, rules, processes and procedures.
Effectively communicate with clients, colleagues, court personnel, and opposing counsel, as directed.
Work individually and in collaboration with the attorneys to understand client concerns, ensure that clients are satisfied, and to build relationships of trust and reliability.
Conduct basic research/analysis, as directed, including due diligence of companies and individuals.
Other duties as assigned.
Required Education/Experience: A minimum of three years of experience as a legal assistant in a law environment, or comparable experience.
High school diploma required.
College degree a plus.
Familiarity with entity formation, annual reports and related corporate documents, as well as filings on Florida Sunbiz.
Knowledge and understanding of labor and employment litigation is a plus.
Willingness to learn and operate in other practice areas, as needed.
Prior use of a document management system (NetDocs) a plus.
Proficiency with MS Word, Outlook, Excel, PowerPoint, Teams and Zoom.
Ability to organize/prioritize workload and work in a fast-paced environment.
Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.
Ability to problem-solve and anticipate issues/problems.
Strong attention to detail, initiative, and follow-through.
Must have a positive-can do, team-oriented attitude.
Ability to work independently, efficiently, and confidentially, and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
Ability to work overtime, as needed.
Why should you work at Buchanan? Hybrid schedules available Competitive salary and generous Paid Time Off Insurance - Medical, Vision, and Dental 401K Program WorkWell wellness program, including free use of the Calm App Caregiving assistance with Bright Horizons (child, elder, and pet care) Subscription to LinkedIn Learning
We are an Equal Opportunity Employer.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
41 CFR 60-1.35(c)