Program Coordinator

Program Coordinator I
HR EMPLOYMENT/CAREERS
Initial closing date: 07/01/24*
*Forfull-consideration, all application packets must be received by 11:59 pm on the closing date/next review date. StartingSalary: $6,963.28 (per month) plus excellent benefits; Salary Grade: C1-55 Full SalaryRange: $6,963.28 - $9,327.52 (per month) The Foothill-De Anza Community College District is currently acceptingapplications for the classified position above. We are looking for a Program Coordinator I.
The Foothill - De Anza CommunityCollege District does not have a remote work policy. All employees are expected to be available to work in person and on-site per therequirement of the department.
The Foothill-De Anza Community College District does not reimburse applicants for travel, lodging orany other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. ABOUT THE DISTRICT
Foothill - De Anza Community College District, composed of two colleges and an educationcenter, is one of the top performing districts in both California and the United States, and one of the largest, ranking seventh in sizeamong the state's 72 districts, serving more than 58,500 students per year and with an operating budget of $180M unrestricted general fund.Consistent with its mission, the District has a strong commitment to equity and inclusion and incorporates those values in its policies,procedures, and operations, and in its leadership and service to students and the community. Publicly supported and locally oriented, theDistrict fills an essential role in workforce development, continuing education, and skills preparation to meet the changing demands of thehighly diverse surrounding population and business communities. The District's students and more than 2,000 faculty and staff enjoy anunparalleled quality of life in an ideal climate, with physically pristine and fiscally sound campuses that have earned their reputation foracademic excellence. Foothill - De Anza Community College District Mission Statement:
The mission of theFoothill-De Anza Community College District is student success and educational excellence. The district and its colleges provide access toaffordable, quality educational programs and services that develop a broadly educated and socially responsible community that supports anequitable and just future for California and the global community. Every member of our district contributes to a dynamic instructional andlearning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goalsof our diverse students. Foothill-De Anza is driven by an equity agenda and core values of integrity, inclusion, care for our students'well-being, and sustainability. De Anza College Mission Statement:
De Anza College provides anacademically rich, multicultural learning environment that challenges students of every background to develop their intellect, character andabilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.
De AnzaCollege fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained withinthe college's Institutional Core Competencies: Communication and expression Information literacy Physical/mental wellness and personal responsibility Civic capacity for global, cultural, social and environmental awareness Critical thinking JOB SUMMARY
Reporting to the General Counseling Services Supervisor, theprogram coordinator develops, promotes, implements, and provides student support services for the Transfer Center; works closely with theTransfer Program team to establish and implement goals and objectives; assists with data collection for CAS Standards, state and collegereporting for the progress of the Transfer program; collaborates with the Dean of Counseling, Counseling Chair, academic faculty, otherfaculty counselors, and staff for the success of students and programs within the General Counseling Division; acts as a liaison to providestudents, faculty, and District staff with resources of assigned programs to aid in furthering their education; ensures program compliancewith state and federal guidelines and District policies and procedures; monitors program budgets and develops and submits District and Statebudget reports; handles necessary District paperwork associated with programmatic operations; and performs related duties asassigned. DEFINITION
Under immediate (I) or general (II) supervision general direction,designs and develops program activities, objectives, and procedures pursuant to District, state, and/or federal regulations and guidelines;monitors and coordinates the delivery of program services; develops and administers program budget; applies for and administers grants andother funding sources; reports to various agencies regarding program activities; ensures that program reporting and recordkeeping isperformed in compliance with applicable guidelines; and performs related duties as assigned. SUPERVISION RECEIVED ANDEXERCISED
Receives immediate (I) or general (II) supervision from an administrative supervisor or manager.Exercises no supervision of staff. CLASS CHARACTERISTICS Program Coordinator I: This is thejourney-level class in the Program Coordinator series. Incumbents perform routine program coordination duties including assisting with theoversight of programs, policies, and procedures pursuant to pertinent laws, codes, and rules; assist with program accountability andreporting to governing agencies regarding program activities.
Program Coordinator II: This is the advanced journey-level. Incumbentsperform advanced and complex program coordination duties including the development of programs, policies, and procedures pursuant topertinent laws, codes, and rules; assuming responsibility for program accountability and reporting to governing agencies regarding programactivities; and assisting with budget development and participating in reaching solutions to budgetary problems or issues. Assignments aregiven with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver work products orservices. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only) Develops program services and activities, parameters,objectives, and budgets pursuant to District, state, and federal rules, codes, and guidelines; interprets established program guidelines andensures services and activities are developed and administered consistent with the same. Assists in the development and implementsprogram goals, objectives, policies, procedures, and work standards including recommending improvements; assists in developing work plans,procedures, and schedules. Provides financial and administrative oversight of assigned program ensuring compliance with programguidelines; coordinates program grant administration and budget tracking and reconciliation processes; develops budget and grant reports asneeded; collaborates with management staff when problems are identified and participates in developing solutions; ensures accurate andtimely program reporting. Establishes and fosters linkages with special populations and/or community groups served; participates ininternal and external associations and advocacy groups in order to promote program participation. Serves as a liaison betweenprogram participants, administrators, faculty, and students; answers questions and resolves issues, problems, and complaints asneeded. Plans, schedules, and organizes events, workshops, informational seminars, presentations, and related activities includingcoordinating logistics; designing and implementing marketing strategies; developing and monitoring budgets; processing independentcontractor agreements and purchase requisitions; and ensuring compliance with established timeline and budget. Ensures participantsadhere to program guidelines and addresses non-compliance with program participants; may discontinue program services to participantspursuant to program guidelines as necessary and appropriate. Researches, analyzes, interprets, and reports a variety of data andstatistics to local, state, and federal agencies. Designs, creates, and edits a variety of documents including program materials,reports, forms, statistical reports, correspondence, and agendas. Oversees and coordinates the use, maintenance, and functionalityof various data management systems; monitors data for accuracy and compliance with federal and state regulations and District policies andprocedures. Participates on program review committees; performs program assessments, including conducting studies by selecting,adapting, and applying appropriate research and analysis techniques; evaluating alternatives, making preliminary recommendations, andassisting with the implementation of program changes after approval; prepares comprehensive technical records and reports. Performsrelated duties as assigned. QUALIFICATIONS Knowledge o f : Applicable federal, state, and local laws, rules, regulations, ordinances, and District policies and procedures relevant to assignedarea of responsibility. Principles and practices of program coordination including implementation of the goals and objectives andoversight of performance, reporting, accountability, and regulatory compliance. Principles and techniques of conducting analyticalstudies, evaluating alternatives, making sound recommendations, and preparing and presenting effective and technicalreports. Principles of budget development and expenditure tracking and control. Methods and techniques of applying for,tracking, and reporting grant funds. Principles and practices of data collection and report preparation. Techniques andmethods of marketing and community outreach. Principles and practices of developing and presenting informational workshops andseminars. Basic business arithmetic and bookkeeping. Business letter writing and the standard format for reports andcorrespondence. Record keeping and filing systems and methods. English usage, grammar, spelling, vocabulary, andpunctuation. Modern office practices, procedures, technology, and computer equipment and applications, including word processing,database, and spreadsheet applications. Techniques for providing a high level of customer service by effectively dealing with thepublic, students, and District staff, including individuals of diverse academic, socio-economic, ethnic, religious, and culturalbackgrounds, disability, and sexual orientation. Ability to: Demonstrate understanding of, sensitivity to,and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation ofcommunity college students, faculty and staff. Perform difficult and complex program support work accurately and with use ofindependent judgment. Interpret, apply, and explain applicable federal, state, and local laws, rules, regulations, ordinances, andDistrict policies and procedures relevant to assigned area of responsibility. Develop and present informational workshops andpresentations. Understand the organization and operation of the District and of outside agencies as necessary to assume assignedresponsibilities. Coordinate and oversee assigned administrative, budgeting, and fiscal reporting activities. Plan,organize, and carry out assignments from management staff with minimal direction. Analyze, interpret, summarize, and presentadministrative and technical information and data in an effective manner. Evaluate and develop improvements in operations,procedures, policies, or methods. Research, analyze, and evaluate new service delivery methods, procedures, andtechniques. Prepare, review, and present reports and other correspondence and communications in a clear and concisemanner. Maintain accurate databases, records, and files. Perform arithmetic, financial, and statistical computationsaccurately. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work,set priorities, and meet critical time deadlines. Effectively use computer systems, software, and modern business equipment toperform a variety of work tasks. Use English effectively to communicate in person, over the telephone, and in writing. Usetact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain,and foster positive and effective working relationships with those contacted in the course of work. Education andExperience: Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, andcultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Any combination oftraining and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain therequired qualifications would be: Program Coordinator I and II: Equivalent to graduation from anaccredited four-year college or university with major coursework in finance, accounting, business administration, or a relatedfield AND Program Coordinator I: Three (3) years of responsible experience providingcomplex program support and coordination of program services.
Program Coordinator II: Five (5) years of responsible experienceproviding complex program support, budget administration, and coordination of program services. Licenses andCertifications:
None. PHYSICAL DEMANDS
Must possess mobility to work in a standardoffice setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearingand speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Fingerdexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers openand closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to10 pounds with the use of proper equipment. Reasonable accommodations will be made for individuals on a case-by-casebasis. ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlledtemperature conditions, and no direct exposure to hazardous physical substances. APPLICATION PACKET ADistrict on-line application on . *In theapplication, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic,socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty andstaff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity,equity and inclusion. A cover letter addressing your qualifications for the position. A current resume of all workexperience, formal education and training. For full-consideration, all required application materials must be included inyour application packet and must be received by 11:59 pm on the closing date. We are unable to accept additional, non-required materials,such as reference letters. Please allow yourself ample time to complete your application and resolve any technicaldifficulties that may arise with your submission. You may also visit our "Applicant Information" to assist with technical difficulties at:/careers/a-applicant-instructions.html . We cannot guarantee a response to application questions within 48 hours of the closing date. CONDITIONS OF EMPLOYMENT Position: Full-Time, Categorical Funded, 12-months peryear Starting date: As soon as possible upon completion of the search process.
Excellent benefits packagewhich includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long termdisability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees anddependents, visit our web site: ml . In addition, the District is a participating member of the California Public Employees' Retirement System (CalPERS) and thesuccessful applicant would be a member of the Association of Classified Employees (ACE) Union. The current union agreement can be foundonline at: a.edu/_downloads/******** %20ACE%20Agreement.pdf .
We are happy to assist individuals with disabilities who require reasonableaccommodations to complete the employment process, provided that you notify Employment Services no later than the closing date of theannouncement.
The successful applicant will be required to provide proof of authorization to work in the U.S.
For moreinformation about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 ElMonte Road
Los Altos Hills, California 94022
Email: To apply, visit
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