Program Coordinator, Senior Program Coordinator, Program Manager or Senior Program Manager-COLFA Graduate Studies Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 12007
Full/Part Time: Full Time Org Marketing Statement
The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UTSA Today or on X (formerly Twitter) , Instagram , Facebook , YouTube or LinkedIn . Posting End Date : Applications will be accepted through 11:59 PM CDT on 06/07/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received. Salary Range : $40,000- $55,000 annualized, commensurate with education, experience and qualifications. Hours : up to 40 hours per week, exempt. Required Application Materials :
Resume and cover letter are required. Essential Functions Program Coordinator Job Summary
To coordinate the operation of programs or projects, exercising independent judgment and authority as required. Core Responsibilities Responsible for assigned phases of programs, which may include budget decisions, program selection, staff supervision, future planning, and innovation. Proposes, evaluates, and coordinates the implementation of programs. Researches new program ideas, and proposes program design, which may include grant development and submission. Plans, schedules, and coordinates activities in assigned programs and projects. Ensures program needs are met through resource planning, tracking, and management. Resources include talent, supplies, and facilities. Produces and distributes program materials. Coordinates marketing and communication activities for the program. Evaluates program activities and makes recommendations for changes and enhancements. Makes recommendations to ensure the program evolves as necessary to continue to serve the mission. Maintains tracking and reporting systems to monitor program/ participant progress and results. Provides data and progress/status reporting as necessary for program sponsors and other university personnel. Creates reports to reflect student progress and program levels, assists in the creation and maintenance of internal controls to protect student confidentiality and program reporting. Interacts with university departments, special groups, and external agencies to coordinate resources and communicate/market programs. Promotes an environment of safety and protection by immediately reporting unsafe situations, spills, and accidents; following University safety plans/procedures/protocols; and participating in appropriate safety training. Performs other duties as assigned. Senior Program Coordinator Job Summary
Function: To perform advanced program administration, development, and coordination.
Scope: Responsible for all phases of program development and coordination of program activities. Core Responsibilities Administers, coordinates and participates in activities involved in assigned programs or projects, including budgeting, scheduling, marketing, training, and evaluating programs. Develops and implements standards for the attainment of program goals and objectives. Maintains frequent interaction with departments, special groups, and external agencies in administering programs. Facilitates the development of new partnerships for various programs. Evaluates and reports on program results. Recommends new policies and procedures for improvement of program activities. Coordinates staff training and development. Determines work priorities. Performs other duties as assigned. Periodic:
Works on special projects as assigned. Participates in professional seminars and meetings. Program Manager Job Summary
Manage the daily operations and logistics of a major program or program. Core Responsibilities Responsible for scheduling, planning, coordinating, and administering major programs. Develops and manages the scheduling of programs and special events. Develops and manages the production of program materials ensuring quality and timelines are maintained. Coordinates program agreements between the Center and teaching faculty, corporate clients, faculty, and current and past students. Develops and submits proposals to corporate clients for executive program development and corporate program events. Develops and manages program budgets, ensuring program accounts remain within budget. Perform purchasing, invoicing, and account reconciliations. Manages staff for program operations and logistics. Acts as a representative of the department during all programs. Promotes safety and environmental protection by immediately reporting unsafe situations, spills, and accidents; following University safety plans/procedures/protocols; and participating in appropriate safety training. Performs other duties as assigned. Senior Program Manager Job Summary
Manage the daily operations and logistics of a major program or program. Responsible for scheduling, planning, coordinating, and administering major programs Core Responsibilities Develops and manages the scheduling of programs and special events. Develops and manages the production of program materials ensuring quality and timelines are maintained. Works with teaching faculty to ensure curriculum is revised and updated as needed. Ensure changes are made to the student materials and online courses. Works with supervisor on new program initiatives, to ensure professional and efficient operation of programs are being met. Coordinates program agreements between the department/College and teaching faculty, corporate clients, faculty, and current and past students. Assists department/college leadership team when submitting proposals to corporate clients for executive program development and corporate program events. Develops and manages program budgets, ensuring program accounts remain within budget. Perform purchasing, invoicing, and account reconciliations. Manages staff for program operations and logistics. Conducts information sessions for our programs on a semester basis, and follow up with potential students, and track conversion rates. Acts as a representative of the department during all programs, membership associations, and conferences. Performs other duties as assigned. Required Qualifications Program Coordinator Bachelor's degree in a related field from an accredited institution. Two (2) years of experience working with students and/or other groups to plan and coordinate activities and programs. Knowledge of all standard office equipment. Proficient in Microsoft Office Suite. Senior Program Coordinator Bachelor's degree from an accredited institution. Five (5) years of professional experience in program administration or coordination. Ability to interact professionally with faculty, staff, students, and the public. Excellent verbal and written communication skills. Independent decision-making and problem-solving ability. Program Manager Bachelor's degree from an accredited institution. Three (3) years of related experience. Tact, diplomacy, and judgment are necessary in dealing with others. Senior Program Manager Bachelor's degree from an accredited college or university. Six (6) years of experience in program management. Demonstrated independent decision-making and problem-solving ability. Tact, diplomacy, and judgment are necessary in dealing with others. Able to develop and implement goals and objectives aligned with the mission of the program. Excellent written and oral communication skills. Understanding of program management techniques and methods. Preferred Qualifications Senior Program Coordinator Master's degree from an accredited institution. Experience in program development. Additional Information At the discretion of the hiring manager, depending on the experience of the finalist candidate, this position can be classified at the following levels: Program Coordinator, Senior Program Coordinator, Program Manager, or Senior Program Manager. UTSA is a tobacco free campus. This is a security sensitive position. Employment is contingent upon a successful background check. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire. Valid driver's license and Motor Vehicle Record (MVR) as applicable. Working Conditions Office environment. After-hours and weekend work is required on an occasional basis. Physical Demands: Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally. This position will be primarily located on campus with some potential opportunities for remote work . Travel and parking expenses are the employee's responsibility. Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities. To view the full job posting and apply for this position, go to
