Closing Date: November 27, 2024
Type of Position:Professional Staff - Project/Program Administration
Job Type:Regular
Work Shift:Sponsorship Available: No
Institution Name:University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
Health: Medical, Dental and Vision plans available for qualifying staff and familyHoliday, Vacation and Sick LeaveEducation discount for staff and dependents (undergraduate only)Retirement: Up to 10% matched contribution from UAMSBasic Life Insurance up to $50,000Career Training and Educational OpportunitiesMerchant DiscountsConcierge prescription delivery on the main campus when using UAMS pharmacyBelow you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at ******** .
Department:COM | Housestaff Administration
Summary of Job Duties:The Housestaff Program Manager is responsible for all aspects of hiring, advancing and terminating residents and fellows. This person is the liaison between the Housestaff Office and Human Resources for 700+ residents and fellows. The Housestaff Program Manager works with GME program leadership/staff to include program directors, associate program directors and program coordinators for 65 training programs. This position requires an individual who can independently identify and solve issues that arise during the course of business.
Qualifications:Bachelor's degree plus four (4) years of project/program management experience with a focus on finance, healthcare or education required.Notary Public preferred.Responsibilities:Processes Housestaff transactions (e.g., payroll, terminations, leaves) in Workday.Creates IDTs in Workday for office operations (e.g., supplies, ACLS training).Enters purchase orders in Workday, adhering to procurement guidelines.Maintains financial records.Manages Housestaff Medicaid enrollments and ensures new members receive pin numbers.Acts as liaison with Gainwell Technologies and UAMS Housestaff Office.Troubleshoots Medicaid prescribing issues and provides technical assistance.Prepares contracts and oversees offer letters and onboarding documentation for new hires.Verifies medical credentials, manages onboarding compliance, and coordinates with relevant stakeholders.Enters data for DEA, Medicaid, NPI numbers, and building access badges.Trains program coordinators on onboarding and partners with immigration office on visa issues.Oversees Housestaff advancement processes, including contract renewals and documentation.Coordinates annual advancements, program transfers, and provides training to coordinators.Manages advancements in the Housestaff Database.Approves GME clearance for departing Housestaff and manages clearance documentation.Coordinates with partner offices (e.g., Medical Records, library) and issues final certificates.Manages transfer processes for Housestaff moving to faculty positions.Liaises with vendors and university offices for lab coats, parking, and security.Provides customer support for Housestaff benefits and acts as a notary.Attends meetings and manages Housestaff data collection and record archiving.Uses residency management software for records maintenance.Prepares reports and special projects for COM Dean's Office and stakeholders.Performs other duties as assigned.Salary Information: Commensurate with education and experience.
Required Documents to Apply: Resume
Optional Documents: Special Instructions to Applicants:Recruitment Contact Information: Please contact ******** for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check, FBI Background Check, Motor Vehicle Reports Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Benefits Eligible:Yes
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