The Program Manager performs a variety of higher-level administrative and managerial duties related to the planning, development, and general administration of the HOME Investment Partnerships (HOME), PHARE (PHFA Housing Rehabilitation), and Community Development Block Grant Program (CDBG) conducts most administrative and managerial tasks related to the Housing Rehabilitation Program projects but will also assist with other projects as developed by the Board of Directors.
Although training and knowledge in these programs is a plus it is most likely to be obtained on the job.
ESSENTIAL FUNCTIONS OF THE JOB: • Conducts and reviews all portions of grant funding applications.
• Prepares/ Creates programs from guidelines for all grant awards following grant applications.
• Conducts and coordinates meetings with Contractors, Homeowners, and DCED contacts as affiliated with the programs.
• Ensures the continuing maintenance of program contracts, records, reports, and files.
• Develops and maintains all informational databases for all programs.
• Prepares and submits all program Annual Reporting and State Monitoring requirements in an accurate and timely manner for all programs.
• Conducts the rental registration filing and compliance.
• Assures compliance with federal and state contracts and regulations for all programs.
• Maintains contractor pool and processes all applications for qualified contractors for all programs.
• Conducts eligibility determination on applicants for all housing rehabilitation programs.
• Creates guidelines, applications, and handbooks associated with all existing programs and/or new programs as necessary.
• Schedules and coordinates meetings for Homeowner and Contractor to execute contracts.
• Conducts procurement for all housing rehabilitation programs through state, federal, and local guidelines.
Including distribution of bid packets, finding qualified contractors, and notifying contractors of upcoming projects.
• Provides management for all affiliated parties and/or consultants for housing rehab project for all programs.
• Prepares and administers housing rehabilitation programs according to all DCED, State, and Local guidelines.
• Coordinates inspections and site visits for homeowners in the program.
• Assesses, prepares, and coordinates payment for all parties associated with the program as necessary.
• Coordinates and facilitates all aspects of contractors and contract management.
• Maintains and creates all program files for all programs.
• Conducts all meetings to execute any contracts or agreements for homeowners, contractors, consultants, engineers, and any other affiliate with all three programs.
• Prepares and reviews contracts for all housing rehabilitation programs for conformity to DCED, state, and local guidelines for the entirety of all current programs and future programs.
OTHER DUTIES OF THE JOB: 1.
Attend training and conferences as required.
2.
Attend meetings before, during, or after working hours as needed.
3.
Maintain confidentiality of office affairs.
4.
Perform other tasks as assigned by the RDA Director to ensure that program quality and requirements are maintained.
5.
Perform other duties as needed by the RDA.
QUALIFICATIONS: A. EDUCATION/TRAINING: Preferred but not required equivalent to a bachelor's degree from an accredited college or university related to public administration, business administration, urban planning or other community- development related field is preferred.
Any combination of education and experience sufficient to successfully perform the essential functions of the job.
Direct experience with federal programs (HOME, PHARE,CDBG, etc.)
is desired.
B.
WORK EXPERIENCE: At least two (2) years previous employment in clerical office work, sales and promotions.
Experience in grant coordination, marketing, and/or the facilitation of professional relationships and interactions with governmental grants.
Other experience suitable t the position as stated below, or an equivalent combination of training and experience.