Program Support Specialist Administrative Specialist

Full job description Initial Posting Date:
05/09/2024 Application Deadline:
05/30/2024 Agency:
Department of Environmental Quality Salary Range:
$3,945 - $5,479 Position Type:
Employee Position Title:
Clean Fuels Program Support Specialist (Administrative Specialist 2) Job Description:
The Oregon Department of Environmental Quality strives to build and sustain an inclusive environment that embraces and values diversity. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. We are an equal opportunity employer and do not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or physical or mental disability. Candidates from diverse backgrounds are encouraged to apply. We are most interested in finding the best candidate for the job, and that candidate may not meet every one of our listed preferred qualifications. Lived experience may count towards the preferred qualification. If you are excited about this position, we encourage you to apply. If you are unsure as to whether or not you meet the qualifications of this position, please contact us to discuss your application.
Are you passionate about preserving, enhancing, and protecting Oregon's environment? If so, please consider a career with the State of Oregon at the Department of Environmental Quality (DEQ)
. At DEQ, employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon's air, land, and water. Here is a video about DEQ: The Oregon Department of Environmental Quality has a full-time opportunity for a Clean Fuels Program Support Specialist (Administrative Specialist 2) in Portland, Oregon.
Please consider joining an innovative team, and work to advance our agency's mission to protect and improve Oregon's environmental quality. The Office of Greenhouse Gas Programs is responsible for leading the agency's efforts to develop and implement statewide climate programs to reduce Oregon's greenhouse gas emissions. This includes programs that collect data on Oregon's greenhouse emissions, and that directly regulate the most significant sources of those emissions across the state. The Office of Greenhouse Gas Programs also analyzes various climate policies as they are proposed by policymakers.
Click here
to view a map of all of the DEQ offices. What you will do!
You will work on a team of talented staff that implement Oregon's Clean Fuels Program, which is one of the state's most successful program to reduce pollution from Oregon's largest sector of climate pollution: the fuels that Oregonians use every day for transportation. In this role, you will review and assess materials that are submitted to the program by companies registered with DEQ that supply transportation fuels in Oregon. You will analyze whether companies' submissions are complete and accurate, communicate with relevant parties if they are not, and communicate with parties who have questions about the Clean Fuels Program requirements. You will work with other program staff and interpret criteria to ensure that submissions meet the program requirements. You will also notify those parties when their submissions have been approved or have not been approved. In addition, you will conduct a variety of administrative activities to support the team, including managing the program's joint email inboxes and distributing emails to the appropriate team members; scheduling large meetings; responding to public records requests; and assisting staff in the Office of Greenhouse Gas Programs with SPOTS card purchases.
What's in it for you!
The opportunity to work in a productive and creative environment where no two days are ever the same! We offer a competitive benefits package
that offers comprehensive medical, dental, and vision plans for the employee and their qualified family members, as well as paid sick leave, vacation leave, personal leave, and 11 paid holidays a year. In addition, we offer membership in the Public Employees Retirement System (PERS)
, and you have the opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
. If you are passionate about Oregon's environment, apply today! This is a full-time, AFSCME represented position.
This recruitment may be used to fill future vacancies.
What are we looking for?
Minimum Qualifications: 3 years of secretarial or administrative support experience that included coordinating of office procedures, preparing narrative and statistical reports, and performing administrative data collection and analysis. An Associate's degree in general office occupations will substitute for 1 of the required years of experience.
Candidates who are most competitive will also reflect the following:
Excellent verbal and written communication skills; ability to provide clear, concise, and compelling communication of policy and technical information tailored to the needs of diverse audiences; skill in writing and presenting clear and concise reports that include qualitative and quantitative analyses, recommendations, and conclusions to diverse audiences. Strong organizational, customer service, interpersonal, problem-solving, and time management skills with an ability to switch priorities or projects seamlessly; high aptitude for learning new things and an ability to pay attention to detail. Experience with data and spreadsheets including entering data, running reports, and maintaining data integrity. Experience researching, analyzing, and interpreting data and other information. Experience explaining rules and procedures, as well as experience processing requests for information. Experience and strong ability to work collaboratively within a team and across teams. Proficient in Microsoft Office: Word, Excel, Outlook, and PowerPoint Working Conditions:
DEQ believes in a diverse and inclusive work environment. All employees are expected to contribute to a work environment that collectively values and benefits from respecting its diversity and promotes a culture of inclusiveness.
This position will be based out of DEQ's Headquarters Portland office, however, the successful candidate may be eligible for hybrid work. The logistics of hybrid work will need to be worked out with the Hiring Manager prior to your hire and may be changed at any time given specific job duties and business needs. DEQ will provide necessary hardware (laptop, monitor, keyboard, mouse, and cell phone) for an employee to successfully work from home. At DEQ sites, you will have access to a workspace, however, it may be shared with other employees.
There will be occasional travel on official State business for advisory committee meetings, public hearings, trainings, meetings, and conferences, some of which may include overnight stays, evening work, and/or weekend work. This position will occasionally need to lift up to 25lbs.
How to Apply: (complete the application in full)
External Applicants Click on the "Apply" button and submit your application. Click this link
for the External Candidate job aid, and view this video
for additional information. Internal Applicants (current State of Oregon employees): Apply through your employee Workday account. View this knowledge article
for assistance. Helpful Tips:
Allow yourself plenty of time to complete and submit the application. Workday will timeout after 15 minutes of inactivity. This posting closes at 11:59 PM on the close date listed. Please save a copy of the job announcement for your reference, as it may not be available for you to view after the job posting closes. Be sure to check both your email and Workday account for updates regarding this recruitment. Workday performs best in Google Chrome. Click here for Resources
and a Job Support Page
. Please Note: In addition to your related work experience and education, DEQ will use the desired attributes and minimum qualifications above, under the "What are we looking for?" section to determine whom to interview. Please make sure your attributes and minimum qualifications are clearly demonstrated in your application material.
Veterans Information:
DEQ provides veterans' preference points to all eligible veterans. For more information on veterans' preference, please visit Veterans Resources
, or call the Oregon Department of Veterans' Affairs at: . For privacy reasons, please do not attach veterans' preference documents when initially applying. You will be asked to submit those at a later time. Pay Equity:
As an employer, the State of Oregon complies with HB 2005, the Pay Equity Bill. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. Please visit for more information. Please note: the salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95% (6% goes to PERS and .95% covers payroll taxes). Please review the Classification and Compensation
page for more details. Work Authorization:
DEQ does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. DEQ is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
Questions/Need Help?
If you have questions about the recruitment or need assistance to participate in the application process, please contact Maddy Ouye, Human Resources Analyst, at
or . TTY users: please use the Oregon Telecommunications Relay Service at .