About the Position This full-time position supports the Project Accounting department and the overall financial health of RH2 Engineering through the preparation, review, and processing of monthly invoicing for engineering and electrical services to clients for our Project Managers. Essential Duties and Responsibilities include the following: Collaborate with Project Managers and Contract Administrative team and reviews and inputs fee estimates into Deltek Planning.Collaboration with Project Managers for full cycle process of client invoices.Project set up and project number assignment and modifications in Deltek.Updating project budgets in Deltek.Ensure consistent billing and financial reporting at project (phase/task) levels following internal practices.Prepares draft invoices based on contract terms, applies changes from Project Managers instructions, finalizes invoices and sends to client. Secondary Duties and Responsibilities include the following: Reviews Deltek project budgets, staffing, and billing rates to align with contracts. Seeks out any items that might be an issue and notifies Project Manager (PM) and/or Assistant Controller of potential issues. Assists Project Managers with maintaining required reporting, budget tracking and other required items per client or Project Manager request.Monitors accounts receivable and assist Project Managers with their collection efforts.Obtains write-off approvals and explanations from Project Managers.Collaborate with Project Managers on monitoring WIP.Sets up and maintains project, client, contact and vendor information in Deltek.Sets up and maintains client billing rates in Deltek and adjusts Project's billing rates annually.Adherence to client's invoicing deadlines. Collaborate with the Contract Administrative team to review contracts and fee estimates.Participates in special projects.Reviews, reconciles, and posts In-house reimbursements (CAD/copies). Collects Project Manager approval, enters and posts subconsultant invoices or other billable charges.Post monthly invoices to the general ledger. Updates and maintains monthly invoicing tracking spreadsheet.Other duties, responsibilities, and activities may be assigned. Position Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Knowledge, Skills, and Experience: Two (2) to five (5) years related work experience.Intermediate knowledge of ERP system with billing and budget tracking experience.Effective communication skills, verbal and written, with strong attention to detail and ability to prioritize.Capable of working with multiple team members and Project Managers. Support and create positive client/Project Manager relationships.Ability to understand and apply client contracts invoicing terms and requirements and identify discrepancies.Aptitude to understand project plans from inception through completion with an accounting or finance perspective. Flexibility in schedule to meet deadlines or team coverage as needed. Education: Associate degree in a related field is desired.Related experience and/or training or equivalent combination of education and experience.
Computer Skills: Microsoft Office Suite: including Outlook, Excel, Teams, and Word preferred at an intermediate skill level.Deltek Vision/Vantagepoint preferred, or other accounting softwareAdobe Physical Requirements: This position is primarily performed in an office/business setting. To successfully perform this job, an individual should have the ability, with or without reasonable accommodation to: sit or stand at a desk for several hours to perform work in an office setting, as well as have the ability to lift 20 lbs. with or without accommodations. This position may have the opportunity to work remotely with a hybrid in-office schedule.
Compensation Individual compensation will vary within a range of $31.00-$35.00/hour and will depend on a candidate's skills, qualifications, and experience as they relate to the requirements for this position. RH2 values our employees' work/life balance and compensates overtime for hours exceeding 40 regular hours in a work week.
Our benefits package includes: Health benefits include medical (3 options), dental (2 options), and vision (1 option) with employer paid premiums paid at 100% for employee only base plans and buy-up options available. Dependent coverage is subsidized with discretion.Health Savings Accounts (HSA) with an annual discretionary employer contribution401k retirement plan available to contribute with first pay. A discretionary employer match upon meeting eligibility requirements.Group Term Life, AD&D, Short-Term Disability, and Long-Term Disability premiums paid by employerDefined contribution retirement benefits include profit-sharing and employee stock ownership plan (ESOP) with eligibility requirements9 paid holidays4 weeks of Paid Time Off per yearCompany issued cell phone benefit RH2 is an equal opportunity employer of all qualified individuals; including minorities, women, veterans, individuals with disabilities, and regardless of race, color, religion, sex, national origin, sexual orientation, gender identity or any other characteristic protected by law. RH2 will consider for employment qualified applicants with criminal histories in a manner consistent with all federal, state, and local ordinances.