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Job Title: Administrative Assistant for the Chairman of Oncology- Will assist with the day-to-day interactions of all practice clinical services locations and Montefiore Leadership.
Will manage the demanding workflow of the Chairman of Oncology or Acting Chairman and other senior leaders.
Will juggle competing demands for Chairman of Oncology's calendar and time commitments.
- Maintain Faculty Practice list, track and file paperwork, assist with reports as needed.
Calendar management for Chairman of Oncology and coordination of meetings and travel; prepare itineraries.
Creation of PowerPoint presentations, spreadsheets, collection of data, etc.
- Coordinate all travel and logistics for meetings outside of Montefiore for Chairman of Oncology.
- Work to ensure that a clear, accurate system for tracking all approvals required of Chairman of Oncology (salary changes, faculty contracts, departmental expenses, IARs) is maintained.
- Work with support staff in faculty departments to ensure that all necessary materials for Chairman of Oncology interaction with department chairs are prepared and available for interaction with departmental leadership.
- Coordinate internal resources & third parties/vendors for the flawless execution of projects.
- Create and maintain comprehensive project documents.
- Manage credentialing process for all licensed providers.
Track documents submitted and ensure all providers are fully credentialed prior to start date.
Liaise with CMO and providers.
Submit all Medicaid and Medicare enrollment applications.
- Manage all personnel files and track expiring items (Licenses, Certification, etc.
).
- In partnership with the Practice Manager, ensure that all projects are delivered on time, within scope, and within budget.
- Communicate messages, convey assignments, coordinate details, and follow through on assignments.
Provide reminders for upcoming deadlines and meetings, etc.
Write, edit, format, and distribute documents such as polished, grammatically correct letters, emails, memos, agendas, meeting notes, and pre-meeting background materials and deliver in final format.
- Manage all technology-related issues for the Chairman of Oncology, such as troubleshooting cellphone and laptop issues, and coordinating with technology personnel to resolve them.
- Serve as a friendly, helpful resource for faculty and departmental leadership.
Represent the face of the Departments and Institution in a professional and friendly manner.
Will interact with department chairs and disease leaders in a professional manner.
Other related duties as assigned.
EDUCATION, TRAINING, LICENSES, REGISTRATION, PROFESSIONAL CERTIFICATIONS, AND WORK EXPERIENCE- 5 years of work experience required.
- Requires a high level of confidentiality, tact, and discretion to handle sensitive matters.
- Demonstrated competency in writing skills, effective email etiquette, and organization skills.
- Proficiency with Excel, Word, and standard computer programs required.
Department: Oncology
Bargaining Unit: Non Union
Campus: MOSES
Employment Status: Regular Full-Time
Address: 1695 Eastchester Road, Bronx
Shift: Day
Scheduled Hours: 8:30 AM - 5 PM
Req ID: 222601
Salary Range/Pay Rate: $62,400.00 - $80,000.00
For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education, or other relevant factors.
To learn more about the "Montefiore Difference" – who we are at Montefiore and all that we have to offer our associates, please click here. Diversity, equity, and inclusion are core values of Montefiore.
We are committed to recruiting and creating an environment in which associates feel empowered to thrive and be their authentic selves through our inclusive culture.
We welcome your interest and invite you to join us. Montefiore is an equal employment opportunity employer.
Montefiore will recruit, hire, train, transfer, promote, layoff, and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. N/A; #LI-AA1; #LI-TM1; #LI-VK1
Mission:
To heal, to teach, to discover and to advance the health of the communities we serve.
Vision:
To be a premier academic medical center that transforms health and enriches lives.
Values:
Define our philosophy of care, they shape our actions and motivate and inspire us to pursue excellence and achieve the goals we have set forth for the future.
Our values include:
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