Export:
- Quantum Organization designated Export Regulations Administrator (ERA).
- Maintain records pertaining to export transactions in accordance with the requirements set forth in USERP for audit purposes.
- Assist ERC with Export Controls reviews to ensure we are legally compliant and follow applicable laws and government regulations.
Security:
- Develop and maintain quantum Lab security policies, procedures, and protocols to protect IBM assets and data.
- Prepare Your learning training modules on security best practices and control frameworks.
- Handle VOR notifications (onsite visitor requests).
Screening / Access Management:
- Conduct daily screenings of entities and individuals for access to systems.
- Document all screenings for audit purposes.
- Support the implementation of automated screening tools to improve processing efficiency.
- Monitor changes in international trade regulations and update internal policies accordingly.
- Collaborate with the legal and compliance teams to address potential edge cases and corrective actions.
- Manage access appeal process.
- Collaborate with cross-functional teams to migrate access controls process to new internal system.
- Assist with the creation and maintenance of the access control business process procedures.
Business Controls:
- Conduct quarterly/yearly audits, assessing the internal controls and compliance with IBM policies.
- Assist with defining a set of controls, responsibilities, and process procedures to ensure privacy and data security compliance for Quantum.
- Collaborate with cross-functional teams (security, legal, ERO, infrastructure etc.) to improve internal audit processes and reporting accuracy.
Tools Controls:
- Provide weekly report with results on non-compliant users / groups
- Follow up with the owners to correct the highlighted issues from the weekly reports.
- Assist with annual revalidation process for department owned data grouping.
Payment Support:
- Process accounts payable payment submissions on behalf of Quantum organization to external vendors