Purchasing Analyst

Purchasing Analyst

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Purchasing Analyst

Salary

$85,134.40 - $110,656.00 Annually

Location

Eugene, OR

Job Type

Full-Time Regular

Job Number

03989

Department

Central Services Department

Division

Finance

Opening Date

09/13/2024

Closing Date

Continuous

Description

Benefits

Questions

General Statement of Duties

The City's Central Services Finance Division is seeking a Purchasing Analyst to join the Procure to Pay Team!

The successful candidate will join a collaborative, creative, and high performing team that supports all City of Eugene departments with their purchasing needs. It is a unique opportunity to work in a fast paced, collaborative team environment with the ideal candidate having the skills to also work independently on multiple high priority projects.

The Purchasing Analyst provides complex and professional support and procurement consultation to City staff. This position is primarily responsible for customer service-oriented assistance to City departments for the procurement of goods and services complying with applicable local, State and Federal laws as well as appropriate City procedures, polices, and goals.

THIS POSITION IS OPEN UNTIL FILLED

First Review: Friday, September 27, 2024

Accepting Online Applications Only

Salary Range: $85,134.40 - $110,656.00 Annually

The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA) (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . You can learn more about our process at our How to Apply (https://www.eugene-or.gov/674/How-to-Apply) page.

Benefits: The City of Eugene offers robust and competitive benefits. For more info, click the Benefits Tab, or visit this summary page (https://www.eugene-or.gov/DocumentCenter/View/59858/Benefits-at-a-Glance-Guide) as well as this benefits package page (https://www.eugene-or.gov/DocumentCenter/View/1817/Non-Rep-Basic-Benefits-Package?bidId=) .

Department/Division: Central Services / Finance

Work Location: City Hall, 500 E 4th Ave, Eugene, OR Eugene, OR 97401

Must reside in the state of Oregon and be able to report onsite in Eugene, OR for work as needed.

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM with occasional weekends and evenings per business need.

Living & Working in Eugene: For more information on living in Eugene, how the City of Eugene operates, and more, visit this page. (https://eugene-or.gov/4913/Living-Working-In-Eugene)

Examples of Duties Performed - Duties may include but are not limited to the following

Independently manages complex projects that require interpreting and following State, Federal, and local public procurement laws.

Prepares solicitations and bid specifications for goods and services, evaluates responses to solicitations, recommends bid awards, and negotiates contracts with vendors.

Consults with departments to determine method of solicitation; assists with technical and legal requirements for purchases and contracts; designs and recommends options or solutions to problems; and coordinates project implementation in the division, department, or City-wide.

Organizes and conducts vendor meetings, site inspections and pre-bid conferences.

Works closely with Risk Services and the City Attorney's Office in contract preparation and interpretation/analysis.

Analyzes, reviews, and recommends action on proposed and approved legislation and regulations.

Recommends and participates in the implementation of goals and objectives for assigned programs and projects.

Trains City staff on purchasing policies and processes, contracting procedures and software programs related to procurement.

Serves as a division or department liaison to other departments, outside agencies, committees, commissions, and the public.

Develops and maintains positive relationships with vendors and internal customer.

Supports and respects diversity in the workplace.

Performs related duties as assigned.

To view more detailed information on the general duties, knowledge, and abilities that may be expected for this position, please see the classification: Management Analyst (https://www.governmentjobs.com/careers/eugene/classspecs/19795?keywords=management%20analyst&pagetype=classSpecifications)

Qualifications

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Minimum Requirements

Experience:

Two (2) years of professional experience in program administration, preferably in the public sector.

Education:

Equivalent to a bachelor's degree from an accredited college or university in the assigned program area.

MUST PASS A BACKGROUND CHECK

The ideal candidate will possess the following Knowledge, Skills, Abilities :

Knowledge of:

Functions and procedures of procurement.

Best practices when interpreting Federal, State, and local laws, codes, and regulations.

Principles and practices of program development and administration.

Contract administration and details of legal requirements as they pertain to public contracting.

Organizational and management practices as applied to program areas, policies, and operational needs.

Project management principles and strategies.

Research methods, techniques, and procedures.

Stakeholder engagement best practices and principles of change management.

Ability to:

Research, interpret and apply relevant Federal, State, and local policies, procedures, laws, and regulations.

Maintain a high level of customer service to internal and external customers daily.

Write technical and general specifications, terms/conditions for the acquisition of a variety of goods and services.

Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of the purchasing of goods and services.

Work with internal customers to be innovative and demonstrate leadership when incorporating legal requirements into procurement decisions.

Communicate effectively, both orally and in writing with city staff, the general public and other agencies, provide clear explanation of program policies, procedures and practices.

Provide city-wide trainings.

Use a wide variety of business software such as MS Word, Excel, PowerPoint, Adobe, and automated purchasing systems such as PeopleSoft.

Perform a variety of administrative duties with little or minimal supervision.

Effectively administer assigned program responsibilities.

Establish and maintain cooperative working relationships with those contacted in the course of work.

Supplemental Information

What to Expect from our Selection Process: For more information on how to apply for jobs with the City of Eugene, please review our 'How to Apply' (https://www.eugene-or.gov/674/How-to-Apply) page.

Diversity, Equity, and Inclusion: The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.

The City of Eugene complies with the Americans with Disabilities Act of 1990 . Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

In compliance with the Immigration Reform and Control Act of 1986 , the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.

If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.

Salary and Benefits

The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefits, deferred compensation, physical examination, life insurance, and long-term disability. Health, dental, and vision benefits are available.

To view a summary of benefits (http://www.eugene-or.gov/DocumentCenter/Home/View/1817) and/or benefit premium rates (http://www.eugene-or.gov/DocumentCenter/Home/View/1811) click the respective link. Click here to view information about Total Worker Health. (https://secure.neogov.com/images/AgencyImages/jobposting/658/jobpostings/image/BeWell_Handout.png)