Job Details: Full-timeDepartment: Supply ChainJob Location: Green Bay, WICompetitive salary and benefits packageSummary: Under the direction of the Purchasing Manager, the Purchasing Assistant is responsible for assisting with purchasing activities and contributing to the efficiency of the purchasing department. This includes requesting and maintaining vendor/supplier documentation, maintaining purchasing records, updating pricing, investigating invoice discrepancies, and overseeing VMI service. The Purchasing Assistant will also support the Purchasing Manager in sourcing, RFP's and other strategic initiatives
Essential Duties and Responsibilities: The list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.
Maintains monthly vendor pricing and confers with vendors to obtain product or service information such as price, availability, and delivery schedulePrepares purchase orders and confirms pricing, manages order and price confirmations to eliminate PO invoice discrepanciesOversees PPE (Personal Protective Equipment) and VMI (Vendor Managed Inventory) for both facilities ensuring min/max levels meet business needs and are maintained at acceptable levels, and following up on any issuesMaintains records for purchasing department including price lists, specs, sample requests, and customer specific material requirements.Supports the Purchasing Manager in sourcing, bids, quotes, etc. ensuring information is recorded, assisting with analysis as neededPurchases "one off" miscellaneous items such as janitorial supplies, lab supplies, production supplies, ingredients and packaging.Obtains SQF and other regulatory documents from suppliers and vendors for new itemsContacts suppliers for COA's (Certificates of Analysis)Reviews requisitions of materials and turns them into Purchase OrdersWork with warehouse as shipments are planned to review stocking capabilities to reduce outside warehouse costs.Contacts vendors to update on status of orders and/or discuss discrepancies with quantity and qualityUses ERP system (i.e. E21)Works closely with Quality Assurance to ensure Purchasing Department is compliant for auditsAll other duties as assignedQualifications: Requires 2 years of college and 2-3 years of related experience; or 5-6 years of progressively responsible related experience. Related experience could include purchasing, logistics, supply chain, accounts receivable, stockroom ordering, or other related experience.Experience in a food manufacturing environment preferred.Detail oriented with strong analytical skills to accurately record and review information, identifying inaccuracies, trends, and gaps.Excellent communication (verbal and written) and customer service skills required to communicate with internal stakeholders and suppliers/vendors.Ability to work autonomously and collaborate with multiple departments. Proven data driven decision-making skills Experience with Microsoft Office with intermediate to advanced Microsoft Excel skillsConditions of Employment: Candidates subject to a pre-employment background check.