Recepcionist (Miami, Fl)

RESPONSIBILITIES Greet and Welcome Visitors: Create a warm and professional first impression by greeting all visitors and directing them to the appropriate person or meeting room.Maintain Front Desk Operations: Ensure the reception and meeting room area remains tidy and presentable, equipped with all necessary materials.Manage Phone Lines: Answer, screen, and forward incoming calls promptly, taking accurate messages as necessary.Serve visitors during meetings, provide coffee breaks and organize small internal meetings.Coordinate Mail and Deliveries: Receive, sort, and distribute daily mail and deliveries to relevant personnel.Administrative Support: Provide clerical support such as scheduling meetings, booking conference rooms, maintaining visitor logs, and assisting in documentation and filing.Visitor and Security Management: Issue visitor passes and manage visitor records in compliance with security protocols.Assist with Office Supplies: Monitor and order office supplies to ensure the office runs efficiently.Handle Inquiries: Address and resolve basic queries from visitors, clients, and staff or refer them to the relevant person or department.

REQUIREMENTS High school diploma or equivalent.Previous experience in a receptionist, front desk or customer service role.Strong communication skills and professional phone etiquette.Excellent organizational abilities and attention to detail.Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.Ability to multitask and prioritize in a fast-paced environment.Friendly, approachable and people focused.Discretion in handling confidential information.Bilingual in Portuguese and English.
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