Job Details Job Location: Main Campus - Edmond, OK Position Type: Staff
Salary Range: $15.00 - $15.00 Hourly
Job Category: OTRS Non-classified
Description Position Title: Records Processing Asst-ADMRC- 999338
Position Overview & Job Duties: Ensures compliance of academic records disposition in accordance with university policy and state law. Posts all non-traditional courses and grades, e.g., advanced standing exams, military credit, and correspondence work, for which the student has received credit into automated records. Validates on-line records by comparing with hard copy; makes corrections as needed. Updates students' records by comparing with hard copy; makes corrections as needed. Updates students' records as needed, i.e., grade point averages, grade changes, classifications, repeats, etc. Provides excellent customer service to students and staff. Communicates with students regarding grade changes, advanced standing credit, and an application of repeat policy. Manages semester and annual reports, including Regents Reprieve, Clearinghouse data, and Honor Roll. Rolls irregular sections grades. Assists with training of new Student Records employees, including full-time, part-time, and student staff. Manages CLEP and AP posting processes. Assists with the probation and suspension mailing process at the end of each term. Approves/disapproves academic reprieves and turns in yearly report. Organizes Emergency Withdrawal process, updates records based on decisions made, and relays pertinent information to Financial Aid. Scans and commits all related documents to ECMS. Performs other duties as assigned.
Compile, sort and verify the accuracy of data before it is entered. Compare data with source documents, or re-enter data in verification format to detect errors. Proofreads entered information to ensure accuracy. Prepares and distributes documents. Organize information alphabetically, by subject matter, or by using codes to maintain orderliness. Ensure that files are up-to-date, accurate, and readily available. Prepares mail merges and documents from excel spreadsheets. Store completed documents in appropriate locations. Locate and correct data entry errors or report them to supervisors. Experience Required: General education or vocational training or equivalent combination of education and experience.
Knowledge/Skills/Abilities: Ability to listen and follow instructions; Ability to work with others in team environment; Read and comprehend instructions; Demonstrate respect in interactions; Honesty and Integrity. Excellent public relations, communications (both oral and written) and organizational skills. Familiarity with computer software programs. Must demonstrate a warm and caring professional attitude along with phone etiquette protocol. Ability to relate effectively to a diverse student population as well as to various members of the higher education community. Ability to perform duties effectively, efficiently, accurately and prioritize multiple assignments. Ability to effectively work during extremely busy and stressful periods. Good records management skills. Good supervisory and computer skills. Ability to maintain confidential information and work effectively as part of a team. Must be detail oriented. Ability to use office machines and equipment pertinent to the efficient and effective operation of the office. Ability to listen and synthesize directives.
Will this employee supervise others? No, this employee will NOT supervise other employees.
Physical Demands: Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.
