Region Transactions Analyst

Job Description and Duties Under the supervision of a Staff Services Manager I (SSM1), the Staff Services Analyst (SSA) will be the Region's Transactions Analyst. The incumbent will be responsible for the Region's transaction processes ensuring all deadlines are met. The incumbent acts as one of the Region Timekeepers performing Time and Attendance for Field Supervisors and their crews by working in the Integrated Maintenance Management System (IMMS) and Staff Central Programs. Incumbent works closely with the field on time that is submitted by the Supervisor or Leadworker for maintenance level activities performed on our highways and byways weekly. Incumbent will be required to run reports to meet daily, weekly and monthly deadlines. The Incumbent also works with the Department's Human Resources (HR) Transactions Specialist and Worker Compensation (WC) Specialist along with the Region's Support Analyst (SSA) on meeting compliance measures adhered by the Bargaining Unit Memorandum of Understandings (MOUs) and Fair Labor Standard Act (FLSA). Incumbent will assist in performing extensive research and analysis comparison using the Integrated Maintenance Management System and Staff Central programs for time and payroll audits; independently adopt effective course of action to resolve pay issues. Incumbent works with Peers performing clerical work supporting the administrative needs of the Field employees. Incumbent will work closely with the Region's Maintenance Hiring Analyst ensuring all appropriate documents are keyed successfully ensuring Timely Payment of Wages compliance measures are met. The incumbent will also be the single point of contact for health benefits documents. The incumbent will be responsible to represent, initiate, develop and maintain a healthy and cohesive team focused environment with peers, internal and external partners. Incumbent must be able to multi-tasks, working in a fast pace environment, effectively.   Eligibility for hire is determined by your score on the  STAFF SERVICES ANALYST  Exam. You must be on the state examination list to be eligible for these positions. The  STAFF SERVICES ANALYST  Exam is located here:
Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

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Working Conditions Position is located in Nevada City, Nevada County. Multiple positions may be filled from this recruitment.
The incumbent will spend most of his/her time in a climate-controlled office under artificial lighting. However, due to periodic problems with the heating and air conditioning the building temperature may fluctuate. Incumbent may occasionally attend off-site meetings within the state where climate and accessibility are uncertain. New to state candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. 
This position may be eligible for Telework. The amount of Telework is at the discretion of the Department and based on Caltrans evolving Telework policy. Caltrans supports Telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their work sites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
During the training period, which can take up to 3 months, the selected candidate will be required to report to the office located in Nevada City CA Monday - Friday. Once training has been completed the Telework schedule offered is three days in office and two days Teleworking.  Special Requirements The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions. SSA Statement of Qualifications
APPLICATION PACKAGES RECEIVED WITHOUT THE STATEMENT OF QUALIFICATIONS WILL NOT BE CONSIDERED
Format on 8.5"x11", 12pt Arial font, single spaced, and no more than 2 pages.
Please describe how your experience, education and training makes you the best candidate for the position. Please describe your work experience as part of a team and how you have developed positive working relationships with peers, colleagues and management. Possessionof Minimum Qualifications will be verified prior to interview and/orappointment.  If you are basing your eligibility on education, you mustinclude your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted andmay be required upon appointment.  Applicants with foreigntranscripts/degrees must provide a transcript/degree U.S. equivalency reportevaluation that indicates the number of units and degree to which the foreign courseworkis equivalent.  Here is a list of evaluation agencies: . Please redactbirthdates and social security numbers.  
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge of hiring methods, tools and equipment used in highway maintenance; experience working in a Region or field office; the Maintenance Management System, rules, regulations and procedures for the procurement of materials, goods, and services; rules and regulations of personnel administration and accounting; and principles of effective supervision, customer service and personnel practices; procedures and policies. Must be thoroughly competent in the use of the English language, mathematics, public speaking, and written communication. Must have basic computer experience and knowledge working in microsoft word, excel, powerpoint, etc., Must understand and use computer systems in the conduct of official business.
Ability to work effectively alone and/or with others of all levels.
Must be able to analyze various work situations accurately and make sound decisions.
Must be able to analyze information; make cost estimates and reports; analyze reports, rules and regulations, and apply to planning, budgeting, cost control, equipment and personnel needs.
Benefits Benefit information can be found on the CalHR website and the CalPERS website.
Important Applications Instructions: Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.
NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - APPLICATION PACKAGES RECEIVED WITHOUT THE STATEMENT OF QUALIFICATIONS WILL NOT BE CONSIDERED
Format on 8.5"x11", 12pt Arial font, single spaced, and no more than 2 pages.
Please describe how your experience, education and training makes you the best candidate for the position. Please describe your work experience as part of a team and how you have developed positive working relationships with peers, colleagues and management.