**Job Title:** Remote Administrative Assistant
**Company:** Valero Energy
**Location:** San Diego, California, US (Remote)
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience Required:** 2
**Company Overview:**
Valero Energy is one of the world's leading independent petroleum refiners and marketers. We are committed to providing our employees with a supportive and dynamic work environment that encourages growth and gives back to the community through corporate social responsibility initiatives. Our dedication to excellence and innovation drives our need for talented professionals who embody our core values.
**Job Description:**
As a Remote Administrative Assistant at Valero Energy, you will play a crucial role in ensuring the smooth operation of our administrative functions. You will work closely with various teams to assist with day-to-day tasks, manage documentation, and support strategic projects aimed at enhancing our operational efficiency. This part-time position offers flexibility, allowing you to work remotely while contributing to impactful projects within a reputable energy company.
**Key Responsibilities:**
- **Administrative Support:** Provide comprehensive support to executives and team members by managing calendars, scheduling meetings, and organizing travel arrangements.
- **Document Management:** Prepare and maintain organized electronic files and records, ensuring confidentiality and accuracy of sensitive information.
- **Communication Management:** Act as a point of contact for internal and external communications, responding promptly and professionally to inquiries via email and phone.
- **Project Assistance:** Collaborate with project teams on various assignments, including research, data entry, and preparation of reports and presentations.
- **Coordination of Meetings:** Facilitate the logistics of meetings, including agenda preparation, note-taking, action item tracking, and follow-up communications.
- **Budget Tracking:** Assist with tracking expenses and budget reporting for departmental projects and initiatives.
- **Strategic Planning:** Contribute to the strategic planning process by collecting and analyzing data to support decision-making and project execution.
- **Process Improvement:** Identify opportunities for administrative process improvements, implementing best practices to enhance service delivery and efficiency.
- **Training & Development:** Participate in training sessions and pursue ongoing professional development to uphold the quality and standards of administrative support.
**Requirements:**
- **Experience:** Minimum of 2 years of experience in an administrative support role or similar capacity, preferably within the energy sector.
- **Education:** Associate degree or equivalent experience preferred. A relevant certification in administration or project management is a plus.
- **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. Experience with CRM and document management software is advantageous.
- **Personality Traits:**
- **Hardworking:** Possess a strong work ethic and a commitment to meeting deadlines and maintaining high-quality standards.
- **Resourceful:** Exhibit great initiative in problem-solving, capable of handling challenges creatively and effectively.
- **Soft Skills:**
- **Strategic Planning:** Ability to think critically about organizational objectives and contribute to long-term planning efforts.
- **Planning:** Excellent organizational skills with a keen attention to detail to manage multiple tasks effectively.
**Benefits:**
- Comprehensive training and professional development opportunities to enhance your skills and career growth.
- Paid sick leave to support your well-being.
- Flexible remote work options that promote a work-life balance.
**Working Environment:**
At Valero Energy, we believe in giving back to the community through our corporate social responsibility initiatives. Join us in making a difference while advancing your career in a supportive and innovative environment.
**Application Deadline:**
Please submit your application by ******** .
**Equal Opportunity Statement:**
Valero Energy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, gender, age, sexual orientation, gender identity, disability, or veteran status.
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If you are a strategic thinker, a resourceful individual with a strong work ethic, and eager to support our team in driving excellence at Valero Energy, we encourage you to apply!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
