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Line of Service: Internal Firm Services
Industry/Sector: Not Applicable
Specialism: IFS - Internal Firm Services - Other
Management Level: Associate
Job Description & Summary: An exciting opportunity has just become available for an experienced Operations Administrator to join our Resourcing team here in our state of the art offices in Spencer Dock. The ideal candidate will be proficient in Microsoft Excel or Google Sheets and Alteryx would be a benefit. This is a 12 month fixed term contract. The candidate would also have a keen eye for detail and willingness to learn.
The successful candidate will be part of the Operations team, representing one of the Assurance sectors and liaising regularly with the manager, senior managers, directors and partners in the business as well as dealing with queries from audit staff. Some examples of the responsibilities are listed below:
Maintaining job records on the staff planning tool in line with Assurance Requisitions which are completed by engagement teams.
Discussing requests with teams and looking for solutions where more than one team wants the same person at the same time.
Deal with day to day requests and queries from staff and managers.
Act as a contact to Assurance Training on staff training bookings.
Considering staff leave requests and discussing approval with relevant parties (Annual Leave, Overtime Leave and Unpaid leave).
Manage the Unassigned Process and Real Time Allocation Tool. This includes sending out availability of staff on a daily basis and creating new sheets each month.
Producing reports from Talent Link and following up on exceptions.
Liaise with Team Leaders on any discrepancies or unusual findings on various reports.
Issuing Google forms to obtain information from staff.
Maintain the yearly staff requisitions for a particular Sector.
Updating moves in manager portfolios due to reallocations, joiners, leavers.
Review of/completion of study leave timesheets for students going on exam leave.
Time transfers on iPower (our timesheet system).
Experience/Skills: Preferably 5+ years experience in Administration.
A professional approach with an ability to work on own initiative.
Ability to work under pressure in a busy environment maintaining quality and standard of work.
Friendly and professional personality.
Ability to work independently, taking responsibility for own work while working within a team environment.
Good communication skills to negotiate compromises and solutions with engagement teams.
Good excel experience is essential - sorting and matching data.
Education: Degrees/Field of Study required: Degrees/Field of Study preferred:
Certifications: Required Skills: Optional Skills: Desired Languages: Travel Requirements: Not Specified
Available for Work Visa Sponsorship? No
Government Clearance Required? No
Job Posting End Date: PwC Ireland is committed to creating an environment that promotes equality and dignity at work. Working together in an inclusive environment enables us to harness the collective and complementary skills, knowledge, background, and networks of our people.
Job ID: 567961WD
Location: Dublin
Line of Service: Internal Firm Services
Specialism: IFS - Internal Firm Services - Other
Recruitment team, PwC Ireland (Republic of)
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