Sample/ Product Specialist

MUST HAVES 3+ years experience in inventory, distribution and operational procedures1+ years experience working with jewelry (fine jewelry or body adornment experience a big plus!
)Meticulous self-starter with a high attention to detailCuriosity and willingness to learnExcellent communication and problem solving skillsBe proactive, adaptable, flexible, able to quickly pivot and prioritize100% on-site in Seattle, WA WHO WE ARE Founded on love and respect, our company has deep and thriving roots in the piercing industry.
When you wear Buddha Jewelry, you know that each design has exceptional craftsmanship while meeting the highest standards set by the Association of Professional Piercers.
Behind each design is our passion for jewelry, love for elevated fashion, and personal experiences wearing and selling jewelry.
We always strive to produce amazing, high-quality jewelry at affordable prices.
The love and respect we imbue our jewelry is also the foundation on which we build our company culture, customer service and operations.
We value kindness and optimism, and balance our hustle with a lot of fun! JOB SUMMARY We are a fun, fast-paced, creative e-commerce company seeking a motivated Sample/ Product Specialist to join our Production team.
This role is 100% on-site in Seattle, WA.
The ideal candidate will be dedicated to ensuring a consistent customer experience through the accuracy and timeliness of their work, have a high level of attention to detail, and the ability to stay organized.
This position will provide a wide variety of support for the Production Manager, but will largely be focused on ways to help build and maintain the bridge between the sample process and production processes. RESPONSIBILITIES AND DUTIES Cultural Values & Inclusion: Model company values in all actions and decisions, demonstrating a genuine commitment to equity, inclusion, and compassion in the workplace.Compliance & Process Improvement: Support compliance initiatives and identify opportunities for improving production and quality processes for jewelry batches, including cataloging and logging gold, product labeling, and ensuring proper storage according to company protocolsProduct Testing: Fulfill required product testing including gold testing and stone verification, working with testing equipment (gold testing, laser welder, etc.
), liaising with third-party labs and vendorsDeep Product Knowledge and Continued Jewelry Education: Develop a deep understanding of the products, including materials, functionality, and care, to assist in product management and quality control, demonstrating willingness and excitement to become a product and gold expertSample Oversight and Management: Organize and maintain sample inventory, facilitating the transition from samples to bulk production or limited editions.
Ensure jewelry samples are produced to precise design and quality specifications, while maintaining an organized sample library for internal and external use.Quality Control, Inspection and Testing: Perform quality checks on samples and products, ensuring they meet company standards and customer expectations, address any material or design inconsistencies, and identify potential issues.Production Liaison: Collaborate with the production team to ensure smooth communication and transition from sample to final product, including creating production documents.Sample Distribution & Tracking: Track the movement of samples across teams (design, marketing, production) and external stakeholders, ensuring timely availability for product launches, photoshoots, and presentations.Jewelry Knowledge: Develop a deep understanding of the products, including materials, functionality, and care, to assist in product management and quality control.Inventory Support & Sample Cataloging: Assist with regular inventory counts, audit product bag tags, and ensure accurate product cataloging in databases (NetSuite, Shopify).Database & Product Management: Manage and update product information in databases, ensuring accurate descriptions, naming conventions, and tags for both samples and production items.Vendor Communication: Liaise with the production team and suppliers abroad to uphold quality standards and facilitate process improvements.Cross-Department Collaboration: Work closely with Design, Marketing, and Fulfillment teams to prepare products for launches and ensure all departments have the necessary informationAdministrative Duties: Assist the Production Manager with administrative tasks and special projects, ensuring efficient workflow across teams. EXPERIENCE AND QUALIFICATIONS 3+ years' experience in inventory, distribution and operational proceduresExperience with and love of jewelry and body adornment is a major plus!Excellent communication and problem solving skillsA genuine commitment to equity, inclusion, and compassion for those around youTech-savvy, proven competence with Inventory Management Systems a major plus!
High level of proficiency with Excel and other information systemsHighly organized, methodical and meticulous, with ability to effectively multi-taskA critical thinker with high attention to detail and accuracyAbility to work well autonomously as well as within a teamCuriosity and willingness to learnProactive, adaptable, flexible, able to quickly pivot and prioritize The requirements listed above are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Able to remain in a stationary position about 50% of the timeAble to occasionally move about inside the office to access necessary office equipment and resourcesConstantly operate a computer and other office equipment, such as a scanner, copy machine, and printer.Constantly accesses, handle, and use non-electronic resourcesOccasionally move equipment and other office resources up to 50 poundsOccasionally move about the studio to include occasional positioning of self to maintain equipment, office supplies, tasks, etc.Ability to inspect, recognize, observe, assess, compare, detect, discern, and distinguish office resources, employee performance, necessary documents and reporting, and other organizational resources as needed Studies have shown that folks of historically marginalized groups will often only apply to a job if they meet or exceed the listed qualifications.
If you believe that you could be a good fit for our company, but don't quite meet every requirement, please do still apply, we would love to hear from you!
We encourage applications from people of color, women, those with disabilities, LGBTQIA individuals, immigrants, and anyone else who has faced discrimination or oppression as a result of their identities.
What We Offer Pay: $26.50-$31 per hourBenefits: Substantial employee discount, health and vision premiums covered at 75% for employees, access to retirement savings plan, commuter benefits, learning stipend, and more!Working environment: In-person, fun, collaborative, supportive environment founded on respect, where you're encouraged to bring your whole self and diversity is celebrated in Seattle, WA Buddha Jewelry is an Equal Opportunity Employer