Position Type:
SAU District Staff/Administrative Assistants
Date Posted:
6/17/2024
Location:
SAU 43
SAU 43 Receptionist
Essential Job Functions
Assists with answering telephone calls, and provide information and assistance to callers.
Assists with greeting visitors to the SAU building.
Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, reports) for SAU staff.
Assists in maintaining documents, files and records for the purpose of providing up-to-date reference.
Assists in distributing incoming mail appropriately.
Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
Creates requisitions and purchase orders for SAU staff. Enters data and maintains vendor files and records. Verifiies reciept of materials or servies and matches invoices, shippers and other documentation necessary to process payment according to established procedures. Prepares all necessary reports. Files invoices, quotes and reports in appropriate order.
Additional Duties
Perform any other related duties as assigned.
Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Use standard office equipment, such as personal computers and copiers.
Travel Requirements
Travel between schools, or between schools and central offices, may be required for certain positions.
Knowledge, Skills and Abilities
K nowledge of purchasing systems.
A bility to make accurate arithmetic calculations.
A bility to type with speed and accuracy.
A bility to maintain moderately complex and automated accounting records in an orderly and accurate manner.
A bility to work accurately and quickly under operational deadlines.
A bility to deal with vendors and clients in an efficient and professional manner.
A bility to operate computer hardware and to work with software application.
C ommunication skills - ability to express ideas clearly and concisely, in writing and verbally.
A bility to generate specialized computer reports and schedules with minimum direction.
I nterpersonal skills - cooperative, courteous, flexible, good natured, and concerned with being helpful and making a good impression.
E ffective work skills - conscientious, persistent, resourceful, productive and active.
Physical and Mental Demands, Work Hazards
Work in standard office environments.
Ability to work outdoors during outdoor district activities.
Must exercise a high level of confidentialality in handling District financial and employee information.
Qualifications Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
High School diploma or equivalent.
Prior successful clerical experience preferred.
