Seasonal GM Administrative Assistant, Seasonal General Manager AssistantJob ID: 2825750 | Amazon.com Services LLC
The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be organized, detail-oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond to changing workloads and priorities. Must have the ability to communicate clearly and to manage multiple assignments and people simultaneously. Other responsibilities will include:
Responsibilities include: Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff.Own and manage conference room coordination and room calendar management.Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.Typing meeting notes, creating conference agendas and minor content curriculum creation.Scheduling cost-effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed.Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center.Run work-related errands as needed.Think and plan ahead, delegate responsibilities appropriately and manage time effectively.Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.Management of complex calendars and scheduling with diplomacy and discretion.Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC.Serve as representative on department team-building activities and peer recognition.BASIC QUALIFICATIONS• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• 1+ year administrative support experience at an executive level
• Ability to create graphs in MS Office products
• Ability to work a flexible schedule (Monday-Friday) and overtime as needed
PREFERRED QUALIFICATIONS• Associate's or Bachelor's Degree
• 2+ year administrative support experience at an executive level
• Strong analytical skills
• Excellent written and verbal communication skills
• Ability to learn organizational structure and the objectives of the team
• Strong organizational and communication skills and problem-solving skills
• Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts
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