Secretary to Deputy Superintendent – Whitehall City SchoolsSchool District / Company: Whitehall City Schools
Address: 625 S Yearling Road
Whitehall, OH
43147
US
Position Title: Secretary to Deputy Superintendent
Number of Openings: 2
Position Type: Start Date: 09/10/2024
Duties: PERFORMANCE RESPONSIBILITIES: All personnel office correspondence.Requisitioning for purchase orders for Administrative Service office and as directed by the Deputy Superintendent.Maintains personnel records and update annually.Assist the public with hiring inquiries.Answer the phone, take messages, makes referrals to the appropriate office.Schedule appointments/interviews; send follow-up emails.Produce materials for annual teacher recruitment.Coordinate with LPDC teaching application renewals; send reminders regarding application renewal to certified staff. Generate LPDC agenda and minutes monthly. Generate certificates for CEUs and College Coursework and update staff LPDC files.Generate salary reports of all employees for treasurer.Prepare limited one-year and limited two-year contract renewals according to the guidelines of the bargaining unit agreement. Generate supplemental contracts (i.e. district, athletic, and extended service).Generate seniority list to WEA and OAPSE presidents according to the guidelines of the bargaining unit agreement.Process and generate personnel information for board agenda.Submit & Monitor FBI/BCI fingerprint all employees.Process professional growth packets and report annual stipends.Process all fee waivers with certified staff members on a semester basis.Process workers' compensation claims; coordinate with the third-party administrator, the medical care organization & BWC.Coordinate all new hires, paperwork, and orientation.Provide backup support to the Secretary of the Superintendent in her absence.Schedule & Administer ParaProfessional Test.Set and maintain all Frontline Programs for all staff.Generate various personnel reports from FileMaker Pro.All other duties as assigned by the Deputy Superintendent.Experience Required: QUALIFICATIONS: A High School Diploma, GED, or equivalent.A high degree of proficiency in office procedures.Must be proficient in computer keyboarding (minimum 60 w.p.m., preferred).Must possess excellent telephone and customer service skills.Must be proficient in office software, including but not limited to Microsoft Word, Excel, Outlook and Google.Must demonstrate confidentiality in the workplace, including student records.Must possess the ability to file both electronic and paper documents.Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
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