The Senior Accounting Operations Coordinator is responsible for the accounting operations of the organization. The role manages various system applications to support department operations, in conjunction with certain Accounting and Accounts Payable (AP) duties of advanced complexity which may include accurate expense coding, posting journal entries, preparing cash deposits, preparing accurate invoices, performing account reconciliations, reviewing bank transactions, and vendor set up management. Under limited supervision the role performs assigned tasks and has latitude for decision making. The role communicates with outside vendors to handle inquiries and monitors daily bank activity. Serves as a peer mentor to less experienced staff and acts as a subject matter expert (SME). Applies a strong working knowledge of banking and accounting terminology, AP, and vendor management best practices and department procedures while following pre-established guidelines.
Responsibilities Utilizes established department practices to process various Accounting and AP tasks while ensuring proper segregation of duties and procedural controls are applied. Executes proper expense coding review and authorization. Maintains vendor records and performs updates. Manages daily paid item, stop payment requests and financial system balancing. Ensures data integrity among various department system applications Provides customer service to both internal and external business partners. Manages the unclaimed funds/escheatment process for review, processing and reporting, including the use of required system applications. Works closely with other departments including Procurement, Corporate Tax, and Financial Reporting to ensure expense accuracy, vendor set up, 1099 and 1042-S reporting compliance and Sales and Use Tax compliance. Reviews monthly vendor statements and resolves outstanding invoice or credit issues. Reconciles various general ledger and subsidiary ledger accounts, researches outstanding items and ensures resolution. Provides lead support for external or internal audit and annual 1099 reporting compliance. Assists with maintaining and updating department procedures for assigned tasks and training documents for on-boarding new department employees. Serves as a peer mentor to less experienced staff, supports cross team duties, and acts as a subject matter expert (SME) for accounting operations. Maintains updated knowledge of department systems and performs testing of new releases. Qualifications 4+ years of experience in Accounting Operations (Accounts Payable, Vendor Management, Accounts Receivable, and or Bookkeeping) experience and general working knowledge of accounting practices. High School Diploma or General Education Diploma (GED) and/or commensurate experience.
