Company Overview:
Innoviva Specialty Therapeutics, Inc., a subsidiary of Innoviva, Inc., is a biopharmaceutical company developing and delivering innovative therapies in critical care and infectious disease. Our approved treatments are indicated to address high unmet medical needs for serious conditions, and our investigational therapies are in development for patients fighting drug-resistant pathogens. Innoviva currently has three marketed medicines – GIAPREZA® (angiotensin II) for the treatment of refractory hypotension in adults with septic or other distributive shock, XERAVA® (eravacycline) for the treatment of complicated intra-abdominal infections (cIAI), and XACDURO® (sulbactam for injection; durlobactam for injection), a new treatment for hospital-acquired bacterial pneumonia (HABP) and ventilator-associated bacterial pneumonia (VABP) caused by susceptible strains of Acinetobacter baumannii-calcoaceticus complex. Our investigational therapy, Zoliflodacin is a potential first-in-class, orally administered, single dose antibiotic with a novel mechanism of action that is currently in development for the treatment of uncomplicated gonorrhea. At Innoviva Specialty Therapeutics, Inc., we are building a culture dedicated to delivering products that address critical medical needs. If this is your passion, come and join us to make differences for patients.
Summary of Position
:
The Senior Administrative Assistant to our senior executive leadership team and Office Manager plays a crucial role in providing high-level administrative support to the executive leadership and ensuring the smooth operation of the corporate office. This role demands exceptional organizational skills, discretion in handling sensitive information, experience interfacing with high-level external stakeholders, and the ability to effectively manage multiple priorities simultaneously.
You are required to be able to use your organizational skills to manage your office space and your time, as you will collaborate with clients and colleagues in a fast-paced environment. We also expect you to have excellent verbal and written communication skills.
Responsibilities
:
Executive Support:
Calendar Management: Coordinate and manage executives' schedules, including meetings, appointments, and travel arrangements/logistics.
Communication: Serve as the primary point of contact between the executives and internal/external stakeholders. Handle correspondence and telecommunications phone calls on behalf of the executives, as needed.
Documentation: Prepare, edit, and proofread reports, presentations, and other documents. Maintain confidential files and records.
Meeting Coordination: Organize and facilitate executive meetings, including agenda preparation, minute-taking, and follow-up on action items. Ensure, when needed, all logistics, including venue booking, catering, and materials, are organized and managed effectively.
Travel Arrangements: Plan and coordinate domestic and international travel, including flight bookings, accommodations, itineraries, and expense reports.
Project Management: Assist executives with special projects, research, and data analysis. Ensure timely completion of tasks and initiatives.
Office Management:
Office Operations: Oversee daily office operations, ensuring a productive and organized work environment. Manage office supplies, equipment, mailing, overnight delivery, maintenance, etc.
Vendor Relations: Liaise with vendors and service providers, negotiating contracts and ensuring quality service delivery.
New Employee Onboarding: Assist in the onboarding process for new hires, including seat assignment, supplies, and working with HR to ensure completion of all new hire tasks.
Performs other duties as assigned.
Experience & Education:
Education: Bachelor's degree preferred.
Experience: Minimum of 5-7 years of experience as an administrative assistant, in support of senior executives or C-suite roles.
Skills and Abilities:
Organizational Skills: Exceptional ability to manage multiple tasks and priorities.
Communication Skills: Excellent written and verbal communication skills.
Technology Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Collaboration & Teamwork: Proactive approach and demonstrated willingness to assist colleagues when needed
Problem-Solving: Strong problem-solving and decision-making abilities.
Graphics/Website Design Capability: Desired, but not required.
Discretion: Elevated level of discretion and confidentiality.
Personal Attributes:
Professionalism: Maintain an elevated level of professionalism and a positive attitude.
Attention to Detail: Meticulous attention to detail and accuracy.
Initiative: Proactive and able to work independently with minimal supervision.
Flexibility: Adaptable and able to handle changing priorities and demands.
Work Environment:
Location: Office-based role (Waltham, MA), hybrid arrangement with 2 to 3 days in office per week.
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
Innoviva Specialty Therapeutics is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
