Senior Coordinator - Security Office (Full-Time) Job Category: Administration
Requisition Number: SENIO008122
Posted: October 23, 2024
Full-Time
LocationsShowing 1 location
Perform the administrative tasks that support the Security Department's missions of Sea Island. The assigned duties will include assisting with budget, payroll, AP/AR, scheduling, and office administrative duties along with upholding and assuring compliance with all company and departmental policies and procedures.
Minimum Requirements:Minimum three (3) years prior private security and/or three years in law enforcement and/or equivalent management experience preferredExcellent communication skills, both written and verbalCurrent CPR/AED certification preferredValid Driver's LicenseMust have a favorable driving historyMust be at least 21 years of age to drive a company vehicle and pass a yearly Motor Vehicle Report (MVR) reviewMust be at least 18 years of age (Georgia law requires that one must be over the age of 18 to dispense or serve alcoholic beverages)Proficient in Windows OS and Microsoft Office software applications such as: Word, Excel, PowerPoint, and OutlookProficient with peripherals, copier, fax, telephone, and calculatorMust have the ability to courteously present information to people in one-on-one and group situationsMust have the patience and the ability to deal with problems involving several variables in changing situationsAbility to work with minimal supervisionMust be able to automate many of the existing procedures and create new procedures that simplify tasksAbility to exercise good judgment, initiative, cooperation, and discretionConsistently aspires to fulfill our core Company values (Respect, Integrity, Passion, Teamwork, Accountability, Caring, Loyalty & Trust)Exhibits the Sea Island Five-Star Behavior Standards with guests, members, and co-workersMust possess a positive attitude and have the ability to work with a variety of people and in cooperation with coworkers efficiently and effectivelyMust be detail-oriented and able to manage competing priorities and multiple deadlines in a fast-paced environmentAbility to easily adapt to organizational and environmental changesIf applicable, must be flexible to working days, early mornings, evenings, weekends, and holidaysReport to work at the scheduled time, neatly groomed and in compliance with company Dress Code PolicyTasks/Responsibilities:Answer telephone and respond to caller's request for assistance; referring routine calls to appropriate individuals or departments as requiredAbility to communicate with other team members of the Security Department and Sea Island LeadersAssist with mail delivery and distributionAssist with payroll for all hourly team members in the Security department; which includes entering training and vacationAssist with scheduling and coordinating meetings and training coursesMaintain and update the Security Budget and generate End of Month Reports for budget inputAssist with the filing system for all invoices to be paid by the Security departmentCreate invoices for charges to other departments for requested SecurityMaintain all First Aid, Safety, and Office suppliesEnter parking decals in UltiPro system for all Sea Island team membersMaintain current file system for accurate and efficient record keepingProcess payments using MICROS systemBalance and perform EOD reportsAssist the Sea Island Main Gate as neededLearn the names and personally recognize our regular Guests and MembersFamiliarization and compliance with various company policies and proceduresUtilize the Adaco General Purchasing as needed to oversee budget items and order suppliesAssist any post or shift as necessaryMaintain the highest quality of skills necessary to perform all requests by the Director of SecurityOrder name badges and uniforms for team membersDiscretely maintain, utilize, and dispose of documents containing information that is highly sensitive in natureRead, process, and distribute accordingly all incoming mail, voicemail, and emailAssist in processing expense reports and code invoices for paymentMaintain a thorough knowledge of current guest services, activities, dining options, shops, local attractions, and historical information regarding Sea Island and the surrounding areaIf applicable, complete a Guest Problem Resolutions (GPR) form on any issues (solved or unsolved issues) and follow-up on issues as needed (if computer access is not available give information to admin support)Maintain cleanliness and organization in all work areasUphold appropriate departmental standards of quality/timingUphold and ensure compliance with all company and departmental policies and proceduresReport all equipment problems and maintenance issues, known safety hazards, or unsafe practices and procedures to supervisor immediatelyAttend all scheduled employee meetings and bring suggestions for improvementWilling and timely execution of other duties as delegated by leadershipPhysical Requirements:Ability to kneel, crouch, squat, crawl, climb, stand, sit, balance, reach, bend, push, pull, walk, and run for prolonged periodsMust have the ability to work for extended time periods in an outdoor environment, including sun, heat, cold, wind, rain, and higher than normal noise levelsAbility to perform repetitive tasks with accuracyAbility to lift, carry, pull, and push up to 30 lbs. intermittently throughout a shiftAbility to read, write, and communicate effectively in English, both written and verbalMay be exposed to mechanical, electrical, chemical, and fume hazardsNo visible tattoos, visible body piercing, or unnatural hair color or hairstyles per company grooming standardsEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities
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