The Senior Executive Assistant - Department of Pediatrics is a key position in support of the University of Washington Department of Pediatrics' Chair who is also the Associate Dean of the UW School of Medicine and Seattle Children's Senior Vice President and Chair Academic Office. This role serves as the primary point of daily administrative support and coordination for the Chair/Assoc Dean/SVO/CAO.
The Senior Executive Assistant manages the Chair/Assoc Dean/SVO/CAO's calendar, supports logistics, and coordinates meetings to ensure they are able to dedicate time to critical leadership activities that advance the mission of the Department of Pediatrics. Responsibilities include:
Arranging appointments and scheduling visitors
Coordinating executive travel
Coordinating agendas and schedules for meetings
Preparing and distributing meeting minutes
Processing business expense reports
With delegated authority, approving timecards and routine business expenses for executive's direct reports
Providing Department leadership recruitment support
Supporting the Chair/Assoc Dean/SVO/CAO in administrative responsibilities related to executive personnel management
Developing standard work processes for the department and assigned committees
Partnering with teams across the organization to ensure completion of time-sensitive reports, projects, presentations, and communications
The position involves close interaction with executive leadership and contributes to administrative support of the Department of Pediatrics Executive Council and Executive Committee, involving considerable discretion and initiative. This role reports to and works closely with the Supervisor, Administrative Operations, and collaborates closely with other staff who function in roles that support and advance Chair/Assoc Dean/SVO/CAO priorities.
The role also liaises with other senior executive assistants and other key contacts in the hospital, research, and foundation to ensure alignment and coordination across the system. Scope of work typically requires extensive administrative experience to senior executive level management. Exercises independent judgment to reflect the senior executive's style and company policy.
Required Education and Experience
Bachelor's degree or equivalent experience. Minimum of five years' experience in providing administrative support to executive leadership. Experience taking and transcribing meeting minutes.
Required Credentials
N/A.
Preferred
Experience working in a large, complex organization. Experience working in a healthcare environment, in either a hospital or research setting. Experience with project management. Experience working with budgets.
Compensation Range
$76,440.00 - $114,650.00 per year.
Salary Information
This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.
Disclaimer for Out of State Applicants
This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors.
Benefits Information
Seattle Children's offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits.
About Us
Hope. Care. Cure. These three simple words capture what we do at Seattle Children's – to help every child live the healthiest and most fulfilling life possible.
Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families' ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho – the largest region of any children's hospital in the country.
In 2022, U.S. News & World Report once again ranked Seattle Children's among the nation's best children's hospitals – for the 30th year in a row. For more than a decade, Seattle Children's has been nationally ranked in all 10 specialty areas evaluated by U.S. News & World Report. We are honored to be the top-ranked pediatric hospital in Washington and the Pacific Northwest.
As a Magnet designated institution, and classified among America's best large employers by Forbes, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation.
Our Commitment to Diversity
Our community welcomes diverse experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our increasingly diverse patients and families. Our organization recruits, employs, trains, compensates, and promotes without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
The people who work at Seattle Children's are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves within this community, which cultivates and promotes equity, diversity, and inclusion at all levels.
Seattle Children's is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.
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