Ad Hoc is a digital services company that helps the federal government better serve people. Our teams use modern, agile methods to meet the needs of our users while closing the gap between consumer expectations and government.
Work on things that matter
Our teams connect Veterans with services designed for their needs, help millions of people access affordable health care, and support important programs like Head Start. As we work with agencies to deliver critical services, we're also changing how the government thinks about and uses technology.
Built for a remote life
Ad Hoc is remote-first and remote-always. We've designed our culture, communications, and tools to support a nationwide team. Being remote allows Ad Hoc to bring the best people onto our teams and give them the freedom to create a work environment that fits their lives. Maybe you need to adjust your schedule to care for your family or take a bike ride. At Ad Hoc, that's welcomed.
Committed to high expectations and a welcoming culture
Ad Hoc values acceptance, accountability, and humility. We aren't heroes. We leave our egos at the door to learn from our mistakes and improve the process for the next time. We build small, inclusive teams to bring the best of consumer technology to the problems of government.
Primary Responsibilities:
In this role, you will serve as an experienced individual contributor within a team, with the expectation that you will further develop your leadership, guidance, and mentoring skills. With minimal oversight from leadership, you will be responsible for managing payroll functions, developing and analyzing payroll documents, and ensuring adherence to organizational processes and policies. A Senior Payroll Administrator impacts the long-term goals of the department by providing strategic recommendations in support of operational efficiencies. You may serve as the primary lead when working with stakeholders and utilize strong influential skills to drive consensus and assignments to closure. Primary expectations of a Senior Payroll Administrator include:
Exhibits influential skills to drive operational efficiencies and processes.
Exhibits discretion due to the sensitivity associated with payroll data.
Performs all activities necessary to process accurate and timely payroll, which include but are not limited to verifying deductions, and calculating overtime, vacation payouts, workers compensation, etc.
Ensures compliance with all applicable contracts, laws, and local and federal regulations, as well as company pay policies.
Maintains related records, files tax reports and deduction reports, processes involuntary deductions such as garnishments, and prepares special reports for management.
Audits pay records and investigates variances.
Works closely with technical departments to implement process improvements, test system changes, and lead special projects within the payroll department.
Offers suggestions, advice, and solutions regarding payroll processing procedures.
General understanding of payroll operations, policies, and procedures.
Strong attention to detail with the ability to seek corrective action when inconsistencies are identified.
Extensive experience with payroll processing with the ability to mentor junior-level team members.
Responsible for managing payroll-related projects, with the ability to meet specified deadlines.
Responsible for labor reconciliation, reviewing and requesting timecard corrections, when required.
Delivers timecard training to ensure the organization remains compliant.
Ensures timely processing of timesheet corrections and maintains payroll accuracy and compliance.
Collaborates with accounting colleagues to assist in the reconciliation of payroll-related liability in the general ledger accounts and payroll analysis, for month-end/year-end closing.
Maintains and updates payroll records and ensures accurate record-keeping for audit purposes.
Assists in preparing payroll documentation, reconciling accounts, and responding to audit inquiries during the financial and 401k audits.
Troubleshoots and resolves payroll system issues.
Implements and optimizes payroll processes and systems to improve efficiency and accuracy.
Basic Qualifications:
UKG Payroll Experience.
Bachelor's degree and 7+ years of experience; Master's degree may be substituted for each year of experience.
Extensive experience with payroll management systems and functionality.
Extensive experience in payroll management and administration.
Preferred Qualifications:
Experience with payroll management in a government contracting environment, including knowledge of the FAR.
To learn more about working at Ad Hoc, please visit:
https://adhocteam.us/join/
Ad Hoc LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factor that the law protects from employment discrimination.
In support of the Colorado Equal Pay Transparency Act, and others like it across the country, Ad Hoc job descriptions feature the starting range we reasonably expect to pay to candidates who would join our team with little to no need for training on the responsibilities we've outlined above. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and responsibility. The range of starting pay for this role is $90,000 - $105,000. Our recruiters will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements.
Job reference: SENIO001535
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