Salary: $51,417.00 - $79,969.00 Annually
Location : Grand Prairie, TX
Job Type: Full Time
Job Number: 2024-00269
Department: Parks, Arts & Recreation
Division: Lake Operations
Opening Date: 09/30/2024
Closing Date: 10/31/2024 5:00 PM Central
Job Summary
Join our dynamic Parks, Arts & Recreation Department as a Senior Special Events Coordinator!
You'll play a key role in planning and managing major events, while overseeing front-line staff and fostering relationships with city departments, vendors, and community groups.
This role focuses primarily on outdoor events and programs at Lynn Creek Park and Loyd Park on Joe Pool Lake, and offers the opportunity to build partnerships, secure sponsorships, and contribute to the success of vibrant community events.
If you're ready to bring your leadership and event expertise to a thriving team, apply today!
Apply with us today and be a part of something GRAND!
Essential Job Functions
This information is intended to be descriptive of the key responsibilities of the position.
The following examples do not identify all duties performed by any single incumbent.
This position has responsibilities that require lifting up to 40 pounds on occasion.
The typical hours for this position are Monday- Friday from 8am-5pm but will vary for special events based on the schedule for each which are typically nights, weekends, and/or holidays.
Assists with planning, directing, and guiding special event functions.
Coordinates and develops programming and/or events; communicates with vendors, contractors, entertainers, and designated staff; ensures all services are provided.
Coordinates set-up, operation, and tear down of events and helps to facilitate in all operational aspects during the duration of events.
Leads staff and/or volunteers for each event; directs employees and prioritizes duties; monitors work activities as relative to each event.
Maintains reports of incident and accidents that may occur during events.
Monitors and maintains inventory of equipment and supplies for the special event division.
Assists in completing contracts, agreements, purchase orders, and other contracts as required; manages negotiations with clients and vendors specific to each event as directed by the Special Events Manager.
Coordinates sponsorship opportunities and manages deliverables on executed sponsorship agreement(s) for each event(s).
Performs office duties by maintaining report program worksheets daily; developing flyers, profit, and loss reports; scheduling hours for volunteers and part time workers; inputting data into the computer.
Assists the Special Event Manager in interacting with employees and the public, answering inquiries, addressing complaints and grievances, responding to emergency issues and assisting patrons.
Provides customer service to internal and external customers by responding to requests in a timely and professional manner.
Promotes public relations by speaking to schools, groups, organizations, parents, members and participants about programs and the needs of the community.
All other duties as assigned by a supervisor/manager within your department/division.
Minimum Qualifications
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify.
A typical way to obtain the knowledge, skills and abilities would be: Education: Bachelor's degree in business, marketing, or other relevant areas.
Experience: Three (3) years minimum experience in special event/programming/venue operations.
Licenses: Valid Class C Driver's License required.
Certifications Required: None.
The City offers a full range of benefits for full time employees, including, but not limited to the plans as defined in the Benefits Guide.
01
What is the highest level of Education obtained?
Some high school, no diploma or GED High School Diploma/GED Some College, no degree Technical or Trade School (Did not complete) Technical or Trade School (Completed) Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree
02
Do you have a valid driver's license?
Yes No
03
Do you have a Bachelor's degree in Business Marketing Other Relevant Area
04
How many years of experience do you have in special event/programming/venue operations?
No experience Less than 1 year 1 year less than 2 years 2 years less than 3 years 3 years less than 4 years 4 years less than 5 years 5 years less than 6 years 6 years less than 7 years 7 years less than 8 years Over 8 years
Required Question