Sharepoint Administrator

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.
At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.
Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.
Position TitleSharePoint Administrator
Position Control Number999274
Type of PositionStaff
Position StatusFull-time
CampusWestern University Campus-Pomona, CA
Position LocationCalifornia
Department5601-Enterprise Applica. and Databases
Job SummaryThe SharePoint Administrator will report to the SharePoint Developer & Supervisor in the Enterprise Applications and Databases department and work closely with all IT teams and the end user community. The primary responsibilities of this position will be to assist with the design, implementation, maintenance, and support of a Microsoft Online SharePoint environment (M365). Through the supervision of the SharePoint Developer & Supervisor, this role will require close collaboration with Application Support, and Project Management teams that are responsible for user support activities, content management, and business workflows in the SharePoint environment.
Knowledge, Skills and AbilitiesWorking knowledge in a broad range of Information Technology-related concepts, SharePoint Online and any other computer-related skills required by this position.Have a comprehensive understanding of Active Directory and SharePoint permission hierarchy and structure.Ability to define project requirements based on user/client needs, working closely with a range of users from end users to the executive level.Ability to follow Project Management standards in documentation, planning, and oversight.Experience in SharePoint Administration in the analysis, design, hands-on development and delivery of web- and cloud-based applications.Experience with Microsoft Power Automate, PowerApps and other Office 365 applications.Minimum of 2 years working directly with SharePoint Online business solutions, including out-of-the-box configuration, InfoPath, and SharePoint Designer for maintaining previously migrated SharePoint sites, forms and workflows.Ability to troubleshoot SharePoint requests and make independent judgments/decisions.Good verbal and written communication skills, ability to work within a team environment, and possess strong analytical skills. Must be able to effectively interact with administration, faculty, staff, and outside contacts.Committed to working in an organization that values and promotes diversity, equity, inclusion and anti-racism.Required QualificationsEDUCATION: Bachelor's degree in computer science/information systems or any combination of training or experience that provides the required knowledge, skills, and abilities to perform the duties and responsibilities of this job satisfactorily.
EXPERIENCE: 2+ years of computer (technology) industry experience, including performing SharePoint-related duties such as workflow creation and assistance, creating and managing sites and pages within SharePoint.
COMMITMENT: While the essential functions outlined herein describe a significant portion of this position's assigned responsibilities, other functions and accountabilities may be assigned from time-to-time. In the spirit of cooperation and teamwork, it is expected that all employees will do whatever is necessary to further the mission of Information Technology at WesternU.
Preferred QualificationsPREFERENCES: Preferences will be given to individuals with a bachelor's degree and experience in both academia and industry.
Key ResponsibilitiesSharePoint Configuration & Administration:
Assist in the development, configuration and design of functional requirements for SharePoint sites, libraries, lists, and workflows, using Microsoft industry best practices.
Maintain branding and customization of SharePoint Online sites to align with company standards.
Maintain day-to-day operations of the SharePoint Online environment, including maintenance, support, and troubleshooting.
Monitor system health, usage, and overall performance of SharePoint Online services.
Through the advisement of the SharePoint Developer & Supervisor, oversee and assign user permissions as required and access management, ensuring compliance with security protocols and standards.
Maintain comprehensive documentation regarding SharePoint configuration, security, and operation (system diagrams, application topology, data flow, SOPs, business processes, security settings, etc.)
SharePoint Design and Automation:
Implement and maintain workflows using Power Automate for process automation.
Create and maintain custom SharePoint forms created using Power Apps.
Modify InfoPath forms and SharePoint Designer workflows as requested.
Collaborate with cross-functional teams to gather business requirements for new SharePoint solutions and enhancements.
SharePoint Customer Support:
Resolve user tickets and perform ticket management using an ITSM application.
Train and support users on SharePoint features, functionality and best practices.
Provide user support and training to help increase SharePoint adoption and ensure effective use of SharePoint features.
SharePoint Strategy:
Maintain comprehensive documentation regarding SharePoint Online.
In collaboration with the SharePoint Developer & Supervisor, maintain, develop and implement governance policies and best practices for the SharePoint environment.
Provide monthly analysis for reporting and analytic consumption of SharePoint usage.
Advise the SharePoint team and management of developments either face to face or through regular written communication.
Solicit technical guidance and oversight from the SharePoint Developer & Supervisor.
SharePoint Project Support:
Support IT initiatives and provide assistance on projects as assigned by SharePoint Developer & Supervisor and/or IT Leadership.
Additional responsibilities as assigned.
Work ScheduleWork hours will typically be an 8 hour shift within the hours of 7:30AM and 4:30 PM, Monday-Friday. Occasionally after-hours work may be required, including nights and weekends.
We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.
We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,
• Our faculty, staff, and administrators are 100% focused on student success.
• Our University culture creates the context for a nurturing and supportive environment.
• Faculty, staff, and students can expect to make deep, personal relationships within the University community.
• As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.
• WesternU's core value of humanism encourages all to bring their whole self in all that they do.
• We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!
Expected Pay ScaleMinimum: $43.27
Maximum: $43.27
Physical DemandsDo the essential functions of this job require lifting? No
The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands, reach with hands and arms, and talk or hear. The employee is regularly required to stand, walk, sit and occasionally required to climb. Specific vision abilities required by this job include close and color vision, peripheral vision, and ability to adjust focus.
Describe Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties of the Jr. SharePoint Administrator are normally performed in a typical office setting. The employee in this job may be exposed to the risk of electrical shock and radiation. The noise level in this setting is usually moderate to very loud.
Posting InformationPosting Number: S01539
Posting Date: 10/31/2024
Close Date: Open Until Filled: Yes
Conditions of Employment - Background CheckTo secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.
Pay Transparency ActPay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.
Equal Opportunity Statement (EEO)It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.
Required DocumentsResumeCover LetterOptional DocumentsLetter of Recommendation #1Letter of Recommendation #2Letter of Recommendation #3Additional Applicant DocumentSupplemental QuestionsRequired fields are indicated with an asterisk (*).
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