General Position Summary
Under the supervision of the Sr. Accountant and Accounting Manager of Revenue & Receivables, this position is responsible for assigned duties in accounts receivables, collection and general accounting activities. Work activities include performing a variety of clerical and bookkeeping work, liaising with customers and applying accepted accounting procedures required in the preparation and maintenance of accounting records and financial reports.
Essential Job Functions
Accounting Support Activities
Utilizes a sound understanding of operational systems within the Company and how they relate to one another, including, but not limited to the Oracle system.
Applies working knowledge of the custom invoicing process, including respective departmental error correction processes, its associated timelines, and the concepts of filtering and validation.
Applies working knowledge of cash application procedures and how they tie into managing aging receivables, including balances over 30 days past due.
In-depth understanding of the purpose and content of departmental reports; ability to interpret departmental, customer reports, bank transaction reports, etc.
Computes and analyzes a variety of financial data in order to maintain accurate records of Company sales and receivables.
Processes EDI invoicing and deposits and sending invoices electronically on customers' required websites/portals.
Ability to transact Bad Debt Write-offs in AR and understand impact to Balance Sheet provisions.
Reviews credit limits of customers by credit profile type or by customer's usage rules. Also responsible to place delinquent customers on credit hold and release after the status of customer is evaluated.
Ensures that all new customers are set-up in Oracle for full compliance with Resale Certificate.
Records intercompany settlements involving gain/loss on foreign exchange conversion/translation.
Prepares and enters various accounting data into Oracle computer system. Prints and reviews aging reports, management reports and ledgers; reconciles accounts receivables.
Prepares incoming accounts receivable checks for deposit and coordinates detailed handling.
Ensures correct GL account coding for miscellaneous cash receipt posting.
Runs various daily, monthly and annual accounting reports and updates them accordingly.
Assists in general ledger maintenance, account reconciliations, period-ending adjustments, accruals, and account analysis.
Interfaces with other Departments to resolve AR issues with Customers.
Prepares and files state and local sales tax returns for assigned States, Counties and Cities.
Responds to customer inquiries regarding invoices and provides research and back-up information as needed.
Assists the department with any assignments on an as needed basis.
Administrative Support Activities
Provides clerical support within the department, including filing, typing, processing of mail, photocopying, faxing and other typical office activities.
Answers customer and vendor inquiries regarding accounting-related issues via telephone or written correspondence.
Maintains and updates department files and records as required.
Other Activities
Seeks constant improvement in work processes and techniques.
Maintains good and professional communications both inside and outside of the Company.
Participates in the monthly and annual reconciliation of sub-ledgers.
Participates in the month-end and year-end closing processes.
Compiles statistics and prepares various reports for management.
Collaborates as a team player by working together to achieve a common goal.
Performs other duties and projects as assigned by Company management.
Cross-trains with other accounting clerks in order to assist with work overflow, or to fill in as needed in their absence.
May drive to the bank to conduct various bank transactions (i.e., deposits, wire transfers, etc.) for Company accounts.
Essential Job Requirements
Education
Associates degree in Accounting preferred but not required.
High School graduate and relevant experience or formal training in basic accounting principles, or equivalent combination of education and experience.
Experience & Minimum Qualifications
Five or more years accounting in receivables area.
Ability to use and input on computerized ledger and financial reporting software on a Personal Computer.
Oracle software applications experience preferred.
Proficient in MS Excel, and other Microsoft applications (Word, Power Point, Access, and 10-key required).
Strong verbal and written communication skills; ability to describe invoicing or reconciliation situations so that a customer unfamiliar with Company's systems or procedures can understand. Ability to communicate complex concepts and processes in an easy to understand manner.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Ability to apply common sense to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Excellent attention to detail.
Strong interpersonal and negotiating skills; ability to influence others while maintaining a working relationship. Ability to build solid working relationships across departments/functions.
Ability to understand accounting and/or financial processes, methodologies and concepts.
Ability to type 45 wpm.
Physical Requirements & Working Environment
This position requires the employee to frequently sit. In addition, the employee is occasionally required to stand, walk, use hands and fingers and reach with hands and arms.
Must be able to occasionally lift and/or move up to 15 pounds.
Ability to read and analyze hard written copy and information on a computer screen.
Ability to successfully respond to multiple work pressures.
Ability to communicate verbally and in writing to individuals and groups.
Ability to communicate verbally in person and using a phone.
Ability to listen for understanding and assisting in problem solving.
Ability to drive to the bank or other vendor locations. Must have a valid driver's license and access to a car.
Sakura Finetek USA, Inc. is an Equal Opportunity/Affirmative Action employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
The above description identifies the essential job functions and skills needed by the person or persons assigned to this position. These job functions and skills are not intended to be a complete and exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The information contained herein is subject to change at the company's discretion.
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