sr administrative assistant.
cambridge , massachusetts
posted september 24, 2024
job details
summary
$30 - $35 per hour
temp to perm
associate degree
category office and administrative support occupations
referenceAB_4614810
job details
A Global Biotech/Pharma located in Cambridge, MA is seeking a Sr Administrative Assistant to join their team!
• Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document and report data.
• Teams with others to review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
• Arranges travel for the team or department; completes expense reports in a timely manner.
• Collects, reviews, enters and formats accurate data into spreadsheets, databases, and other electronic tools.
• Interfaces and communicates with internal customers; builds the network to direct people to the appropriate resources.
• Researches solutions and responds to email and phone inquiries with direct guidance and review from direct supervisor.
• Enters requests for payments into accounting system based on documentation provided by supervisor, team members, or more senior administrative assistant; assists with response to inquiries from accounts payable and payees.
• Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities with direction from supervisor.
salary: $30 - $35 per hour
shift: First
work hours: 8:30 AM - 5 PM
education: Associate
Responsibilities
Coordinates documents and correspondence, including letters, reports, emails,
presentations, memos, faxes, etc.
• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel,
and Power Point to track, document and report data.
• Teams with others to review documents and proofread work for grammar and
spelling, accuracy, consistency of terms, and completeness; ensures document text
and graphics adhere to corporate and organization guidelines and standards.
• Arranges travel for the team or department; completes expense reports in a timely
manner.
• Collects, reviews, enters and formats accurate data into spreadsheets, databases,
and other electronic tools.
• Interfaces and communicates with internal customers; builds the network to direct
people to the appropriate resources.
• Researches solutions and responds to email and phone inquiries with direct
guidance and review from direct supervisor.
• Enters requests for payments into accounting system based on documentation
provided by supervisor, team members, or more senior administrative assistant;
assists with response to inquiries from accounts payable and payees.
• Participates in maintenance of improvement processes; implements changes to
improvement processes for direct responsibilities with direction from supervisor.
The essential functions of this role include:
working in a smoke free environment
Skills
Microsoft Office
Microsoft Teams
Concur
Expense Reports
Travel Arrangements
SOW
Handling Confidential Information
Maintaining Calendars
Scheduling Meetings
Catering
Problem Solving
Preparing Agendas
Prioritizing
Administrative Duties
Interpersonal Skills
Microsoft Outlook
Qualifications
Years of experience: 3 years
Experience level: Experienced
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At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.
If you require a reasonable accommodation to make your application or interview experience a great one, please contact ******.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.
In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
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lauri marsanne
+1 617 349 0200 (tel:+1 617 349 0200)
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