Sr. Administrative Manager Location Oklahoma City, OK : Responsible for the overall operation, administration, and performance of a department or college on behalf of the Director, Chair, or other designated executive, to include but not limited to full responsibility for accounting duties, financial analysis, payroll coordination, budget and report preparation, and policy development. Performs complex administrative duties. Duties: Manages an office staff and performs accounting duties, financial analysis, payroll coordination, budget and report preparation, and policy development. Manages the daily operations of the office or program and supports Executive Dean leadership making travel arrangements, reimbursements, meetings and appointments, assisting with various committees and associated responsibilities. Works with the departments across campus. Manages all accounts for the department. Reconciles accounts monthly and creates cost spending certification reports. Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are in the correct accounts. Makes cash deposits into special accounts. Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change. May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Reviews, edits, and approves employee timesheets, tracks leave, and special pays. Supervises office staff. Responsible for hiring, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and staff development. Anticipates staffing needs by analyzing workflow and strengths of employees. Prepares monthly reports for balanced accounts, verification reports, and management reports. Routes to appropriate personnel. Develops departmental policy by analyzing current procedures, work issues, and current events. Maintains policy and procedure manuals and documents process. Serves as liaison to coordinate interand intra departmental administrative functions. Job Requirements Required Education: Bachelor's Degree. AND: 48 months experience as a manager in an Accounting, Finance or Business office. Equivalency/Substitution: Will accept 48 months related experience in lieu of the Bachelor's Degree for a total of 96 months of related experience.
Skills :
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Detail oriented for accuracy of data and information Highly organized and ability to handle multiple projects and deadlines Ability to communicate well and build rapport with faculty and staff Ability to produce reports Ability to multitasks and meet deadlines in a timely manner Advertised Physical Requirements: Physical: Sit for prolonged periods. Communicate effectively and listen. Use of computer, calculator, and telephone. Engage in repetitive motion. Environmental: Standard office environment. Departmental Preferences: Provides the highest level executive administrative assistance to the Executive Dean of the College including travel, reimbursements, organizing meetings and assisting in all areas of College and Department coordination internally and externally. Organizes projects/assignments as well event planning and other College activities. Supervision: 12 staff
Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
Hiring contingent upon a Background Check? : Yes Special Indications : None Job Posting : Feb 16, 2024 HELP Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!
