Job summary
Join our dynamic team at IBTCI as a Senior Human Resources Associate.We're seeking a proactive, dedicated professional with a strong sense of urgency and work ethic.This position involves a broad range of HR functions.
Job seniority: mid-to-senior level
Responsibilities
• Deliver excellent customer service to IBTCI Employees.• Accurately and efficiently record data in our HR Information System (HRIS), and ensuring top data integrity.• Supports various HR functions including benefits, insurance and administration.• Assist in regular audits of benefits invoices, ensuring accuracy and prompt correction of discrepancies.• Assist in-depth HR and benefits research, contributing to our knowledge base.• Play a key role in compliance, and assist in preparation of reports for ACA, EEO, and other regulatory requirements.• Assist with managing and updating all employment law posters and electronic updates for remote staff• Maintain all electronic and hard copy records.• Coordinate new hire orientation and scheduling for U.S. Staff, ensuring a warm welcome and smooth onboarding experience.• Oversee I-9 processing and E-Verify compliance.• Assist in organization and coordination of company-wide staff meetings.• Facilitate the SPOT & RAK Awards and supports the Employee Recognition Committee (ERC).• Facilitate Open Enrollment for domestic and international staff.• Serve as a secondary backup for notary public duties.• Completes all 1420s for domestic staff.• Processes all VOES and off-boarding letters for Home Office, Expats and TCNs. (Not Locals)• Monitors employer account Glassdoor and preapre responses to comments.• Update and maintain organizational charts, fostering clear internal communication.• Support the employee engagement through creative activities and event planning.• Other duties as assigned.• Be the primary liaison for property management and facility coordination.• Maintain the office supplies inventory, ensuring optimal stock levels.• Track and oversee projects and actions, guaranteeing timely completion.• Maintain first aid supplies.• Handle Corporate Credit Card invoice reconciliation.• Provide comprehensive administrative support, including call handling, mail distribution, and visitor reception.• Updates and maintains staff telephone list• Coordinates the lunch for the All-Hands staff meetings, assists with meeting facilitation, prepares briefing materials, etc.
Requirements
• Minimum two year of professional work experience.• Ability to maintain strict confidentiality.• Oral and written fluency in English required. Fluency in another language, particularly French or Arabic desired.• Bachelor's degree in human resource management, Business Administration or related field required.• Proficient with Microsoft Office, particularly Word and Excel.• Records management experience is a plus.• Analytical and strong online research skills.• Strict attention to detail.
