Sr Payroll & Tax Administrator

Sr Payroll & Tax Administrator Location Conway, AR : GENERAL DESCRIPTION OF POSITION The Senior Payroll and Tax Administrator is responsible for the effective administration and processing of complex, multi-state payroll in a timely and accurate manner and compliance with state and federal regulations and organization policies and procedures. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Administer a multi-state payroll system and processes, including all time-keeping related systems and reporting. This duty is performed weekly, about 10% of the time. 2. Compile, calculate, enter and process payroll data for staff changes, new hires and separations, employee tax deductions, garnishments, paid time off, incentive compensation, and benefit deductions. This duty is performed weekly, about 20% of the time. 3. Setup, review, and maintain 401(k) deferral and loan deductions based on employee elections. Track, maintain, and setup additional 401(k) catch-up for eligible employees. Review and research all deferral election and loan issues on a weekly basis. This duty is performed weekly, about 5% of the time. 4. Regularly review payroll source data and reports for accuracy, completeness, and adherence to State and Federal regulations and bank policies. This duty is performed weekly, about 5% of the time. 5. Manage state tax accounts and tax notices, including registration and reconciliations. This duty is performed as needed, about 5% of the time. 6. Maintain accurate employees' records of all payroll actions. This duty is performed daily, about 5% of the time. 7. Ensure compliance with all applicable state and federal wage and hour laws. This duty is performed daily, about 5% of the time. 8. Independently research and resolve even the most complex payroll-related problems, unexpected results or process flaws; recommend solutions or alternate methods to meet requirements. This duty is performed as needed, about 5% of the time. 9. Respond promptly and accurately to inquiries concerning employees payroll deductions, hours, wage garnishments and other related topics; assist with resolution of related problems; troubleshoot errors and assists managers with technical matters. This duty is performed as needed, about 5% of the time. 10. Proactively recommend process/ service improvements, innovative solutions, policy changes and/or variations from established policy relative to payroll and other HR initiatives. Actively participate in various HR projects and initiatives, especially those involving the payroll and/ or HRIS. This duty is performed as needed, about 5% of the time. 11. Serve as a backup for processing the Bi-weekly and/or off-cycle pay runs. May serve as a mentor for more junior level Payroll staff, if assigned. This duty is performed as needed, about 5% of the time. 12. Respond promptly and accurately to employment verification requests. This duty is performed as needed, about 5% of the time. 13. Maintain current knowledge of federal and state payroll rules and laws which govern the payroll administration practices. This duty is performed daily, about 5% of the time. 14. Assist with quarter-end payroll processes and closing to include issue resolution and corrections. This duty is performed quarterly, about 5% of the time. 15. Assist with year-end payroll processes and closing to include W-2 issue resolution and corrections. This duty is performed annually, about 5% of the time. 16. The ability to work in a constant state of alertness and in a safe manner. This duty is performed as needed, about 5% of the time. 17. Completes required BSA/AML training and other compliance training as assigned. This duty is performed annually, about 5% of the time. 18. Perform any other related duties as required or assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION AND EXPERIENCE Broad knowledge of such fields as accounting, marketing, business administration, finance, etc. Equivalent to a four year college degree, plus 6 years related experience and/or training, and 2 years related management experience, or equivalent combination of education and experience. COMMUNICATION SKILLS Ability to read, analyze, and understand common scientific and technical journals, financial reports, and legal documents; ability to respond to complex or difficult inquiries or complaints from customers, regulatory agencies, or members of the business community. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations. CRITICAL THINKING SKILLS Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS Not indicated. PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS Fundamental Payroll Certification (FPC), Certified Payroll Professional (CPP), Professional in Human Resources (PHR), Senior Professional in Human Resources (SPHR), SHRM-Certified Professional (SHRM-CP), SHRM-Senior Certified Professional (SHRM-SCP) SOFTWARE SKILLS REQUIRED Advanced: 10-Key, Database, Human Resources Systems, Payroll Systems, Spreadsheet, Word Processing/Typing Intermediate: Accounting, Alphanumeric Data Entry, Contact Management, Presentation/PowerPoint WORKING CONDITIONS Somewhat disagreeable working conditions. Continuously exposed to one or two elements such as noise, intermittent standing, walking, pushing, carrying, or lifting. May involve some travel and/or work is at times, in the evening or during the night hours. ENVIRONMENTAL CONDITIONS The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. PHYSICAL ACTIVITIES The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. Moderate diversity, low physical. Work activities which allow for a moderate amount of diversity in the performance of tasks which are not as varied as those positions with high-level diversity and decision-making. While performing the functions of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, talk or hear; frequently required to walk, reach with hands and arms, stand; and occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds; frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision; color vision; and peripheral vision. ADDITIONAL INFORMATION Occasional travel may be required. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)