Job Details Shift: Days - 8 hrs, Rotating day w/ possible weekend, 40hrs/week
Work Location: Hybrid; Palo Alto, CA
Duties and Responsibilities Provides administrative assistance to management staff within assigned areas to support the accomplishment of program objectives.
Project coordination experience. bonus if they have worked at SHC before (know the players) or have worked a Workday implementation before
Plans, coordinates, and participates in the implementation of activities including, but not limited to: seminars, conferences, workshops, fairs and other related programs. Develops and coordinates new ideas and concepts for program themes. Coordinate all program logistics, materials and resources.
May provide work-lead direction and/or train others.
Plans, coordinates, and administers activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services and systems. Train employees in proper methods and procedures and ensure correctness of work.
Advises manager as to the status of current activities and additional or expanded program requirements. Makes recommendations for solutions to problems identified.
Monitors and evaluates program effectiveness, investigate trends, and recommend and implement modifications to supervisor/manager to improve program effectiveness.
Coordinates and/or participates in a variety of public or agency facing activities including the preparation and planned release of documents, reports and related materials and responds to inquiries. Manages access to hospital regulatory and compliance software, manages the implementation of the hospital's policy management tools and committees.
Maintains liaison with other programs, offices, and departments across SHC to coordinate program business and to accomplish program objectives. Interfaces with external organizations, such as Joint Commission and California Department of Public Health (CDPH), as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
Assists in the preparation of budgets. Monitors, verifies, and reconciles expenditure of budgeted funds as appropriate.
Prepares reports and conducts preliminary analyses setting forth progress and adverse trends. Provides input into appropriate program recommendations or conclusions.
Maintains files and records about various clinical locations and the hospital such as licenses to conduct business, city, county and state permits, and may prepare reports to requesting agencies.
Requirements MINMUM QUALIFICATIONS Education Qualifications A high school diploma OR GED equivalent.)
Licenses and Certifications None
Experience Four (4) years of increasingly responsible administrative support experience (with a focus on supporting projects, budget preparation, monitoring and reconciliation and report preparation
Benefits Medical/Dental/Vision
401k
