SUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES The Document Coordinator position is a key role within our Supply Chain organization that supports service and new product development as a core responsibility. An enthusiastic, meticulous self-starter with a strong drive to develop or improve existing processes and systems is highly desired. Excellent organizational skills, ability to balance immediate/long term priorities, exceptional multitasking skills and ability to establish positive relationships with suppliers are necessary skills. Accountable for maintaining business processes associated with vendor approval/management documentation collection, data management, and coordination of supply of materials. Key objectives will be timely collection of vendor quality documents, daily management of the TraceGains supplier management system, assistance in integrating a recent acquisition into the TraceGains system, collection of data required for new material introduction and management of the material ordering system for portions of our supply chain. MAJOR DUTIES AND RESPONSIBILITIES Responsible for gathering and maintaining all FSMA and TraceGains related information. Work closely with TraceGains to improve effectivity of our system and to integrate a recent acquisition into the TraceGains system. Work with Procurement colleagues and Product Development to obtain data needed to set up new materials. Assist in ordering of materials for a portion of our supply chain. Provide back-up to other members of the Procurement group. Work with Warehouse and QA teams to request needed documents. Assist in the maintaining of system parameters. Responsible for the development and updating of standard work related to this role. Responsible for development and improvement of current practices through continuous improvement actions. Other duties as assigned. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact ****** . Vaco also wants all applicants to know their rights that workplace discrimination is illegal . By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here . Virginia residents may access our state specific policies here . Residents of all other states may access our policies here . Canadian residents may access our policies in English here and in French here . Residents of countries governed by GDPR may access our policies here . Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
