Vice President, Administrative Services

Below you will find the details for the position including any supplementary documentation and questions you should review before applying to the opening. NOCCCD values a diverse workplace and encourages the following communities to apply: Black, Indigenous, People of Color (BIPOC), LGBTQ+, women, veterans, and individuals with disabilities. To apply to the position, please click the Apply to this Job link/button.
Work ScheduleDistrict employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.
This is a designated classified management position subject to a six month probationary period.
Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment may need to submit official transcripts, as applicable, prior to the first duty day, and will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.
The District may choose to fill one or more positions from this recruitment within six (6) months.
To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "N/A" (not applicable). Do not use terms such as "see resume" or "see attached".
The minimum required number of references for this position is five (5) and will be requested at the finalist and/or offer of employment phase of the hiring process.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists.
Minimum QualificationsExperience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification.
Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.
Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.
Classification InformationClassification Title: Vice President, Administrative Services
Position Number: CCM962
Location: Cypress College
Department: CC Vice President, Administrative Services Office Administration
Percentage of Employment: 100%
Months of Employment: 12 Months Per Year
Work Schedule: Monday – Friday, 8:00 am – 5:00 pm (However, some flexibility such as evenings and weekends will be required to meet the needs of the department.)
About UsDo you strive to make a difference in higher education? Are you looking for a rewarding career opportunity to be a part of our students' educational success and lifelong learning? If so, we invite you to join North Orange County Community College District.
What We Offer100% employee medical premium coverage and a contribution toward dependent coverage (up to $9,051.21 for one dependent or $14,481.50 for two or more dependents annually)Fringe allowance to be used at employee's discretion ($2,646.10 annually)Voluntary (Medical/Dependent Day Care) Flexible Spending Account$50,000 life insurance benefitDeferred Compensation Program (403(b)/457 plans)Abundant Professional Growth & Development opportunities (Receive up to $3,500 annually)20 paid holidays + Paid vacationCumulative sick leaveFlexible/Hybrid Work Program: 3 days in office/2 days remote (Management approval required; may vary by Department/Position)Environment that fosters diversity and inclusionEssential FunctionsCoordinates with college administrators and staff to plan and develop the annual college budget; assures the accurate and timely preparation, submittal and administration of the budget in accordance with District policy; institutes and maintains appropriate internal audits and budgetary controls; assures the timely and accurate preparation, distribution, review and analysis of a variety of financial reports, statements, projections and records; assures fiscal compliance with a variety of applicable laws, regulations and restrictions related to college operations, financial transactions and expenditure of funds.
Plans, organizes and directs the administration of campus educational support services including media services, academic computing, instructional technology, campus production services, and other educational support services and programs; develops and implements plans and policies to facilitate and improve the educational support services.
Oversees the development and monitoring of grants, specially-funded projects, and categorically-funded programs.
Plans, organizes and directs the administration of the college business office and various campus auxiliary and contracted services, including the bookstore, bursar operations, mail services, campus security operations, food services, and related administrative support services; develops and implements plans and policies to facilitate and improve administrative services operations and programs.
Coordinates and directs the planning of campus facilities development, construction and space utilization; plans and directs the maintenance of facilities, grounds, and equipment; processes contractual agreements related to the use and maintenance of facilities; maintains inventory control.
Trains, supervises, evaluates and directs the work of personnel as assigned; participates in selection and hiring processes.
Plans, organizes and arranges appropriate training and staff development activities; provides orientation for new employees.
Organizes, attends, or chairs a variety of meetings as required; serves on committees and special projects as assigned; coordinates programs and services as appropriate with other District and college personnel.
Learns and applies emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner.
Provide leadership in District/College efforts to increase the diversity of faculty and staff, to address student achievement gaps, and in the creation of a welcoming and inclusive work and educational environment.
Assist and promote the growth and success of a diverse population of students and employees through the development of interculturally competent and equity minded management and leadership abilities.
Performs related duties as assigned.
Working RelationshipsThe Vice President of Administrative Services maintains frequent contact with other college and District departments and personnel, students, vendors, community groups, governmental agencies and other outside organizations.
Knowledge, Skills and AbilitiesKnowledge of District organization, operations, policies and objectives; Knowledge of California Education Code and requirements, including Title 5; Knowledge of California Community College budget and finance practices; Knowledge of budget preparation and maintenance; Knowledge of accounting and record keeping procedures; Knowledge of appropriate software and databases; Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
Ability to interpret, apply and explain laws, regulations, policies and procedures; Ability to assess, analyze, implement and evaluate research project activities; Ability to analyze situations accurately and adopt an effective course of action; Ability to plan, organize and prioritize work; Ability to meet schedules and time lines; Ability to work independently with little direction; Ability to understand and follow oral and written directions; Ability to communicate efficiently both orally and in writing; Ability to supervise, train and provide work direction to others; Ability to establish and maintain effective working relationships with others.
Special RequirementsThe award of all degrees must be verifiable on a legible transcript. If degree award date is not posted on transcript your application will be deemed incomplete and removed from consideration. All degrees and course work used to satisfy the required minimum qualifications must be from accredited post-secondary institutions. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.
Minimum QualificationsPossession of a bachelor's degree in business administration, accounting, finance, or related field from a regionally accredited institution.
Minimum of three (3) years of increasingly responsible business administration experience in a complex organization that includes documented experience as a controlling manager of budget and accounting operations.
Demonstrated experience with computerized financial information systems and their use in financial analysis and reporting.
Demonstrated experience with facilities planning and management, including scheduled maintenance and new construction.
Demonstrated experience in administering facilities maintenance and operations functions, including buildings, grounds and security operations.
Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.
Working ConditionsOffice environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); may require off-site duties and activities; requires frequent travel to other offices or locations to attend meetings or conduct work.
Salary Range$186,849 - $235,850 Annually
Posting Number2015223P
Desired Start DateOpen Date: 09/17/2024
Close Date10/22/2024
Documents Needed to ApplyRequired Documents: Cover Letter, Resume
Optional Documents: Transcripts with degree posted (may be unofficial), Additional transcripts with degree posted (may be unofficial), NACES Evaluation of Foreign Degree
NOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER. The North Orange County Community College District does not discriminate on the basis of ethnic group identification, national origin, immigration status, religion, age, sex, gender, gender identification, gender expression, military and veteran status, marital status, medical condition, race, color, ancestry, sexual orientation, physical or mental disability, or any other characteristic protected under applicable federal or state law.

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