About the Company and Opportunity: Our client is a nonprofit founded in 1965 working to improve communities around the world The organization currently has operations in over 60 countries and its projects improve health and nutrition, education, and the inclusivity of communities Team oriented environment with a culture of work-life balance including a hybrid in-office schedule Accounting & Administrative Assistant Responsibilities: Accounting & Administrative Assistant will support Grants, Contracts & Compliance Team: Accounting & Administrative Assistant will review invoices to match alongside the independent consulting agreements and purchase orders to confirm they've been invoiced correctly. Our client processes invoices on a weekly basis, approx. 50/week. Accounting & Administrative Assistant will not be entering data into the system, this person will be reviewing electronic copies of forms. Communication with consultants regarding any adjustments related to the deliverables. Accounting & Administrative Assistant role will have heavy internal communication. Coordination with finance team to confirm they've received the payment package. Monitoring a few email inboxes - There are a few listservs for purchasing team; will confirm receipt of new responses received. Helping track the responses for consultant management then update an internal calendar. Accounting & Administrative Assistant will support Finance Team: Mainly data entry into Navision accounting system - will mostly be for AP Requirements: Previous AP or general accounting experience 1+ year of corporate administrative experience required for Accounting & Administrative Assistant role Experience utilizing MS Office Suite - Word, Outlook, Teams, Excel (basic formulas, add, sort). Basic PowerPoint knowledge would be helpful not required Associate's or Bachelor's degree in Accounting or Finance preferred Previous government contracting experience is a plus but NOT required Previous nonprofit experience is a plus but NOT required Previous Navision experience is a plus but NOT required Previous Concur experience is a plus but NOT required Personality Fit: Strong written and verbal communication skills - will speak with internal employees and external consultants Ability to work independently because team is busy but available to respond to questions Able to adjust priorities as needed (e.g. which invoices working on) Agile, willing to assist wherever needed Detail oriented and eager to learn Team player Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity. #INMAR2024 #CBMAR2024
