JOB SUMMARY: This position is responsible to assist in accounting and accounts receivable responsibilities. Assist in the day-to-day account receivable functions of invoicing, billings, cash receipts, collections, and other accounts receivable (A/R) responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Assist in the processing of incoming payments such as ACH, wire transfer and check payments.Assist in the deposit and recording of daily customer and miscellaneous payments.Assist in the reconciliation of daily cash postings; and update the miscellaneous cash receipt log.Assist in the preparation of sales related invoices. Checks for irregularities in pricing, quantity, and freight. Posts invoices in the system. Prepares free text invoices or credit memos, using the correct GL codes.Assist in the creation of customer's statements and maintains customer accounts.Assist in researching and resolving cash receipts or billing discrepancies on a timely manner; Provide regular review and follow-up of aging report and collection: Investigate old transactions in the aging report for clearance; Responds to phone or email customer inquiries on a timely manner. E-mails past-due activity and reports to relevant personnel (sales, managers) on a weekly basis or as needed.Assist in the closing of A/R monthly. Prepares monthly sales reports in a timely manner.Reconciles A/R to G/L.Reporting to AR Lead and Director of Finance.Assists with internal and external inquiries and reporting concerning account status.Prepares and generates reports; and participates in ad hoc projects as needed.Assists in the performance of internal and external audits by compiling information and reports for examiners. Reviews information collected in reply to auditor's request for data.REQUIRED KNOWLEDGE/SKILLS/ABILITIES: Working knowledge of bookkeeping practices and accepted office procedures; ability to perform a volume of numerical detail work with speed and accuracy, to make difficult mathematical computations and ability to operate calculator by touch.Ability to understand and follow complex oral and written instructions and technical or legal terminology; ability to prepare financial and other records in a systematic and legible manner; ability to establish and maintain effective working relationships with co-workers and other company employees.Must have excellent word-processing skills. Must be knowledgeable with computer word-processing and spreadsheet software programs (Word, EXCEL, and Adobe).EDUCATIONAL REQUIREMENTS: Two-year accounting degree or equivalent; College level courses in bookkeeping and/or accounting required.EXPERIENCE AND BACKGROUND: Two years of accounting experience required. Three years Accounts Receivable experience required. Directly related business school or college courses may be substituted equally for up to one year's experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.Must read, write, and speak English fluently.WORKING CONDITIONS/PHYSICAL DEMANDS: Must be able to sit for long periods of time.Must be able to work at a computer terminal and on a computer keyboard for long periods of time.COMPENSATION & BENEFITS: Salary: $25- $27 per hourMedical, Dental & Vision Insurance coverage for employees and their familiesBasic Life & AD&D Insurance401k program with company matchProfit Sharing program (via 401k)Holiday & Performance Incentive Bonus programPaid Vacation: 10 days per year to start, increases with tenureSick Leave: 1 hour accrued per 30 hours worked for first 30 days, 6.67 hours per month thereafter.14 paid company holidays, 2 floating holidays & birthday offPaid Family Leave: 15 days after 12 months of service for FMLA qualifying eventsCompany provided EAPCompany provided subsidy for health/fitness clubs & apps*To perform this job successfully, an individual must be able to perform each essential duty (as described above) satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
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