Administrative Assistant - Applied Technologies, Business & Computer Information Systems (Part-Time)

Salary: $19.00 - $22.00 Hourly

Location : Gresham Campus, OR

Job Type: Part-time Hourly

Job Number: 2024-00077

Division: Instruction

Department: Engineering, Applied Technologies, Business and CIS

Opening Date: 10/28/2024

Job Summary and Responsibilities/Duties Job Summary
Performs a variety of clerical and administrative duties in support of the Applied Technologies, Business and CIS division.
Serves as receptionist and provides general information and assistance to student, faculty, staff, and the public.

Essential Duties Acts as the receptionist; responds to requests for information in person, by phone, and via email.
Provides information on division and program policies and procedures.
Escalates questions to the appropriate personnel as necessary.
Performs a variety of clerical tasks in support of the division.
Maintains calendars and faculty rosters.
Sends, receives, sorts, and distributes mail.
Coordinates meetings and agendas, and supports the dean in organizing and coordinating faculty and staff evaluations.
Tracks, maintains, and directs updates to the departmental webpage.
Assists in organizing specialized course materials and coordinating graphics orders.
Assists with coordinating logistics for class closures and testing.
Purchases supplies and instructional materials; researches product information for best cost and quality for requested material purchases.
Receives and coordinates foundation requests.
Collects information such as faculty syllabi, office hours, and book store inventory for division programs.
Tracks equipment failure information and submits work orders as necessary.
Organizes student tours.
Provides support to the Dean of Applied Technologies, Business, and Information Systems including correspondence, calendaring, projects, research, compiling data, and preparing reports.
Additional Duties Performs all other duties as assigned.
Minimum and Desired Qualifications Minimum Qualifications Education: High School Diploma or GED

Experience/Training: Minimum (1) year of related administrative and/or clerical work experience Proficiency utilizing Microsoft Word, Excel, and Outlook Experience working with diverse populations Preferred Qualifications Career certificate in a related field Experience working with database applications such as CX Knowledge of career education purpose and population Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs) Knowledge, Skills and AbilitiesAbility to learn general college information and program-specific knowledge and expertise Ability to work effectively and collaboratively, providing a welcoming environment to students, parents, community partners, stakeholders, faculty, staff and all others contacted in the course of work Ability to learn and develop expertise to process, input, and extract a variety of data, reports, records and related information into multiple software programs and databases Ability to prepare and complete a variety of on-line and paper forms, spreadsheets, and narrative reports.
Ability to develop basic spreadsheets, tables, graphs and charts Ability to effectively handle confidential information and maintain confidentiality Ability to work independently with level appropriate direction, instruction, and supervision Ability to provide exemplary customer service in a courteous, prompt and efficient manner Ability to multi-task and manage and meet multiple deadlines Knowledge of strategies to diffuse potential student, staff and stakeholder distress and conflict.
Knowledge of and ability to utilize a variety of college and program specific software programs and hardware Knowledge of general office practices, procedures, equipment and techniques Knowledge of elements of highly effective, quality customer service Knowledge of effective project and time management techniques Working Conditions and Important Information Working Conditions
Work is typically performed in a normal office environment while sitting at a computer terminal.
Visual eye strain and repetitive hand/wrist motion for data entry and keyboarding functions.


Important Information
MHCC only accepts applications through our online application system at http://agency.governmentjobs.com/mhcc/default.cfm.
For technical assistance with this, please call 855-524-5627.


Please note: We do not request or read letters of recommendation.
Also, it is not necessary to upload a large number of documents with your materials.
We are looking for the required documents and perhaps one or two additional documents of your choosing (optional).
Faculty applications require a current resume, cover letter and official transcripts (copies are fine for application purposes) and/or any required certificates or licenses.


Please note: this is initially a self-screening system.
We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them.
Applicants must meet all of the stated minimum qualifications and additional requirements to be considered for this position.
Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.


Position subject to budget consideration and approval.


Final candidates will be subject to a criminal background check as part of the employment process.


MHCC is NOT able to support Visa applications for employment at the college.
Applicants must already be eligible to work in the United States to be considered.


MHCC provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235; OAR 105-040-0010 and 105-040-0015.


Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept.
of Veteran's Affairs indicating receipt of a non-service connected pension to your application.
Disabled Veterans must also submit a copy of their Veteran's disability preference letter from the Dept.
of Veteran Affairs, unless the information is included in the DD Form 214 or 215.


If you are seeking this preference, appropriate documentation must be provided at the time of application.
You may submit an electronic copy in the document upload area of the application in the section marked "veterans' preference document," or fax to 503-491-7257 or mail to Human Resources, Mt.
Hood Community College, Gresham, OR 97030.
If you do not have your documentation, you may request it through your Veterans' Administration Office.


Applicants with disabilities may request accommodation to complete the application and interview process.
Please notify Human Resources at least three working days prior to the date of need.


Mt.
Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.


Applicants with disabilities may request accommodation to complete the application and interview process.
Please notify Human Resources at least three working days prior to the date of need.


Mt.
Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.


Sick Leave
Part-time hourly employees will accrue one (1) hour of sick leave for every thirty (30) hours worked.


01

Do you have a High School Diploma or GED?
Yes No

02

Do you have at least (1) year of related administrative and/or clerical work experience?
Yes No

03

Do you have proficiency utilizing Microsoft Word, Excel, and Outlook?
Yes No

04

Do you have experience working with diverse populations?
Yes No

Required Question