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Our mission is BUILDING COMMUNITIES.
IMPROVING LIVES.
With a history spanning over 110 years, HR Green has consistently delivered on this mission, establishing ourselves as a trusted partner for our colleagues, clients, and communities alike.
Each day, we work to find solutions that inspire our employees and fit our clients' needs to build trust to exceed their expectations.
As a leading player in the industry, we're proud to be ranked No.
173 on Engineering News Record's Top 500 Design Firms list in 2024.
Our unwavering dedication to cultivating an exceptional workplace environment has earned us the distinguished honor of being recognized as a Best Place to Work.
Summary
Join our dynamic team as an Administrative Specialist, where you'll play a pivotal role in providing high-level administrative support to key personnel.
In this role, you'll handle confidential and proprietary information with the utmost discretion, while leveraging your strong understanding of internal and external organizational dynamics.
You will support various engineering departments by creating bid packets, results documents, proposals, and more, while also managing front-desk and other office responsibilities.
Elevate your career with us and be part of a thriving workplace where your skills and contributions are truly valued.
Essential Duties and Responsibilities Supports pursuit team by proofreading, production, and packaging proposals for shipment or delivery.Assist with the preparation of design proposals, specification documents, and reports.Support bidding phase - Print and distribute plan sets, plan holders list, addendums, and bid tab results.Create project folders, may oversee process and routing of shop drawings, submittals, plan checks, or permits, verify certified payrolls, compile, and track instructions to Contractors & Request for Information documentsMaintain departmental files and prepare documents for archive storage.Works cooperatively with other administrative staff and site leader to ensure site/department administrative needs are met efficiently.
Performs administrative duties requiring considerable judgment, initiative, and knowledge of organization supported.Assists with coverage for reception and copy room areas.May be required to maintain calendars, schedule appointments, prepare meeting materials and arrange departmental meetings/conferences.Interfaces with personnel of substantial importance within and outside the company concerning matters requiring explanation, discussion, and obtaining approvals.Composes letters and memorandums for signature requiring an excellent working knowledge of company functions.Edits documents to ensure composition and contextual accuracy; proofreads typed data ensuring proper spelling, punctuation, and grammar usage.Prepares materials and agendas for management and/or departmental meetings.May track and maintain site budgets and assist site leader in determining budget requirements.Organizing and prioritizing multiple projects and tasks simultaneously with minimal supervision.Other duties as assigned. Education and Experience High School diploma or equivalent with four to eight years of prior administrative experience is required.
Associates Degree preferred.Advanced knowledge of Microsoft Office 365 programs (i.e., Word, Excel, PowerPoint, and Outlook).Advanced Word and PowerPoint skills to include the ability to easily create, design, and format documents that look professional and error-free.Advanced Excel skills to include the ability to produce graphs and tables, use spreadsheets efficiently, and perform calculations to process data.Advanced Outlook skills to include the ability to confidently use email, contacts, and calendars while scheduling virtual meetings, appointments, and managing workflow.Ability to solve practical problems and deal with a variety of concrete variables with limited daily interaction with manager.Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Working Conditions
Work is performed in the office with occasional trips to a client's site, post office, bank, or other locations as needed.
While performing the duties of this job, the employee is required to sit for prolonged period of time, stand, walk, talk, hear, and reach with hands or arms.
Hand eye coordination is necessary to operate computers and other office equipment.
The employee is also required to kneel, crouch, bend, and lift/move up to 30 pounds.
The employee must be capable of driving/operating a motor vehicle for company business and maintain a valid driver's license in the state of residence.
The physical demands listed here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Benefits It's your chance to join one of the country's longest-operating engineering firms and a leader in local markets in design engineering and construction with over 700 employees in 19 offices around the nation.Not only does HR Green provide you with a place to grow, thrive, and enjoy your work, but we are also dedicated to delivering a comprehensive and multi-faceted benefits package.
Visit our website for detailed total rewards information.
https://www.hrgreen.com/careers/benefits/
HR Green is proud to be an affirmative action/ equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other classification protected by applicable federal, state or local law.